1. (1) A school-age provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated.
2. (2) Attendance records must be kept for a minimum of five years.
3. (3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review.
4. (4) Records older than twelve months must be provided within two weeks of a written request by the department.

5. (5) A school-age provider must keep the following records available for department review:

   1. (a) The parent or guardian handbook;
   2. (b) Food temperature logs pursuant to CACFP, if applicable;
   3. (c) Child incident and illness logs;
   4. (d) Vaccination records for pets or animals that are housed in the school-age program, accessible to children during program operating hours, or both;
   5. (e) Car insurance policy, if applicable;
   6. (f) Program planning schedule;
   7. (g) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and
   8. (h) Waivers or variances from department rules, if applicable.

6. (6) For any program that does not operate on public or private school premises, a school-age provider must keep the following records available for department review:

   1. (a) Furniture and play equipment forms and specifications;
   2. (b) Chromated copper arsenate test results, if applicable;
   3. (c) Annual fire inspection by qualified fire professional, if applicable;
   4. (d) Monthly inspection to identify fire hazards and elimination of such hazards;
   5. (e) Monthly testing of smoke and carbon monoxide detectors;
   6. (f) Monthly fire extinguisher inspection and annual maintenance;
   7. (g) Lead and copper testing results;
   8. (h) Private well and septic systems inspection and testing results, if applicable;
   9. (i) Cleaning log for large area rugs or carpets;
   10. (j) Pesticide use (seven years); and
   11. (k) Tacoma smelter inspection results.

[Statutory Authority: RCW 43.216.055 and 43.216.065. WSR 21-10-035, § 110-301-0465, filed 4/27/21, effective 6/1/21.]