1. (1) A school-age provider must supply to each parent or guardian written policies regarding the school-age program. Each enrolled child's record must have signed documentation stating the parent or guardian reviewed the handbook and school-age program policies.

2. (2) A school-age provider must have and follow formal written policies in either paper or electronic format, including:

   1. (a) A nondiscrimination statement;
   2. (b) A family engagement and partnership communication plan;
   3. (c) A parent or guardian's permission for photography, videotaping, or surveillance of their child;
   4. (d) Alcohol, tobacco, cannabis use and prohibition of illegal drugs;
   5. (e) Program philosophy pursuant to WAC 110-301-0305, and how this philosophy is implemented;
   6. (f) Child guidance plan, which includes restraint policies and forbidding corporal punishment;
   7. (g) Expulsion policy;
   8. (h) School-age program staff-to-child ratios and classroom or age grouping types offered, if applicable;

   9. (i) If the school-age program offers any of the following, they must include a policy for each that applies to their program:

      1. (i) Care for children with specific or special needs;
      2. (ii) Dual language learning;
      3. (iii) Religious and cultural activities, including how holidays will be celebrated;
      4. (iv) Transportation and off-site field trips;
      5. (v) Water activities; and
      6. (vi) Evening and overnight care, if applicable.
   10. (j) Program days and hours of operation, including closure dates and observed holidays;
   11. (k) Enrollment and disenrollment requirements;
   12. (l) Fees and payment plans;
   13. (m) Sign-in and sign-out requirements;

   14. (n) Information required for the child's record, including:

       1. (i) The importance and plan for keeping the information current;
       2. (ii) A plan to keep the child's information confidential; and
       3. (iii) Who may legally access the child's information.
   15. (o) What parents or guardians must supply for their child, if applicable (for example: Extra clothing);
   16. (p) Permission for a parent or guardian's access to areas of the school-age program during business hours;
   17. (q) Termination of services policy;
   18. (r) Emergency preparedness plan;
   19. (s) The school-age provider's and program staff's duty to report incidents including reporting suspected abuse or neglect of a child or youth;

   20. (t) Description of where the parent or guardian may find and review the school-age program's:

       1. (i) Health policy;
       2. (ii) Staff policies;
       3. (iii) Consistent care policy;
       4. (iv) Menus;
       5. (v) Liability insurance;
       6. (vi) Inspection reports and notices of enforcement actions, if applicable; and
       7. (vii) Other relevant program policies.

[Statutory Authority: 2024 c 298, 2023 c 122, 22 U.S.C. sec 7101 et seq., RCW 74.13.031, 74.04.050, 74.15.030, 43.215.070, 43.215.201, 43.216.055, 43.216.065, and 43.216.742. WSR 26-09-080, s 110-301-0450, filed 4/14/26, effective 5/15/26. Statutory Authority: RCW 43.216.055 and 43.216.065. WSR 21-10-035, § 110-301-0450, filed 4/27/21, effective 6/1/21.]