Licensees must meet the following requirements for children's and youth's files:

1. (1) Retain any identifying and personal information about children or youth and their families:

   1. (a) Confidential as outlined in chapter 26.33 RCW; and
   2. (b) In a secure place inaccessible to children, youth, unauthorized personnel, and the public;

2. (2) Maintain:

   1. (a) Child and youth well-being files for each child and youth in their record filing system;

   2. (b) The well-being file in a manner that is easily accessible or shareable with:

      1. (i) The department;
      2. (ii) Youth age 12 and above; and
      3. (iii) The child's or youth's tribe, if applicable; and

   3. (c) The following records in the child's or youth's well-being file:

      1. (i) Admission and general recordkeeping, as outlined in WAC 110-145-2860;
      2. (ii) Supervising children and youth, as outlined in WAC 110-145-2830;
      3. (iii) Caring for children's and youth's personal belongings, as outlined in WAC 110-145-2880;
      4. (iv) Medical records requirements, as outlined in WAC 110-145-2910;
      5. (v) Maintaining connections with family and supportive individuals, as outlined in WAC 110-145-3030;
      6. (vi) Supporting peer relationships and participating in activities, as outlined in WAC 110-145-3040;
      7. (vii) Cultural needs, as outlined in WAC 110-145-3050;
      8. (viii) Additional requirements when caring for Indian children, as outlined in WAC 110-145-3060;
      9. (ix) Technology use, as outlined in WAC 110-145-3070;
      10. (x) Education and vocational requirements, as outlined in WAC 110-145-3080;
      11. (xi) Allowance, chores, and employment, as outlined in WAC 110-145-3090; and
      12. (xii) Electronic monitoring or location tracking approvals, as outlined in WAC 110-145-2460;
3. (3) Document their attempts to obtain the requested information in the well-being file if they are unable to obtain the required information from the child, youth, or their representatives; and
4. (4) Provide the child's or youth's caseworker with any documents from the well-being file they do not already have when they change placement.

[Statutory Authority: RCW 74.15.030. WSR 25-23-103, s 110-145-2890, filed 11/18/25, effective 5/1/26.]