1. A. Separate up-to-date personnel records shall be maintained for each full-time and part-time employee, student intern, and volunteer for whom background investigations are required by Virginia statute. Content of personnel records of volunteers, student interns, and contractual service providers shall include, at a minimum, documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations.

2. B. Records shall be maintained for each staff to include:

   1. 1. A completed employment application or other documentation providing the individual's name, address, and telephone number;
   2. 2. Documentation of qualifications, including educational background and professional licensure or certification;
   3. 3. Employment history;
   4. 4. Written references or notations of oral references;
   5. 5. Reports of required tuberculosis certificate;
   6. 6. Annual performance evaluations;
   7. 7. Date of employment for each position held and date of separation;
   8. 8. Documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations;
   9. 9. Driving record verification from the Department of Motor Vehicles and a current copy of the driver's license for staff who transport students;
   10. 10. Documentation of all training required by this chapter and any other training or professional development received by individual staff; and
   11. 11. A current job description.
3. C. All personnel records shall be maintained confidentially and retained in their entirety for a minimum of three years after staff's separation from the school.

Statutory Authority

§§ 22.1-16 and 22.1-321 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 31, Issue 24, eff. August 26, 2015.