1. A. If the external research is proposed to take place in a particular organizational unit, the principal researcher shall present a preliminary research proposal to the organizational unit head and get the organizational unit head's endorsement.

2. B. The principal researcher shall submit to the coordinator of external research a complete research proposal describing the research project and containing:

   1. 1. Name, address, telephone number, email address, title, and affiliation of the principal researcher;
   2. 2. Name, telephone number, and email address of the person who will coordinate the project, if different from the principal researcher;
   3. 3. Funding source, if any;
   4. 4. Date of the proposal's submission to the department;
   5. 5. Title or descriptive name of the proposed research project;
   6. 6. Statement of the specific purpose of the proposed research project with anticipated results, including benefit to the department;
   7. 7. A concise description of the research design and techniques for data collection and analysis and of the likely effects of the research methodology on existing programs and institutional operations;
   8. 8. Timeframes indicating proposed beginning and ending dates for (i) data collection, (ii) analysis, (iii) preliminary report, and (iv) final report;
   9. 9. A list of resources the researcher will require from the department or its units, such as staff, supplies, materials, equipment, work spaces, or access to clients and files;
   10. 10. The written endorsement from the organizational unit head in accordance with subsection A of this section;
   11. 11. A written endorsement from the institutional review board of the institution or organization with which the researcher is affiliated; and
   12. 12. A signed and dated statement that the principal researcher and research staff have read, understand, and agree to abide by these regulations.

Statutory Authority

§§ 66-10 and 66-10.1 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 21, Issue 9, eff. February 9, 2005; amended, Virginia Register Volume 33, Issue 5, eff. December 1, 2016; Volume 37, Issue 14, eff. April 15, 2021.