Long-Term Care Ombudsman Program | Midpage

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Virginia Administrative Code

Part V

Long-Term Care Ombudsman Program

120Basis of accounting.130Authority to expend federal and state funds.140Chart of accounts.150Elements of an acceptable financial management system.160USDA funds.170Reimbursement from other sources.180Liquidation of obligations.190Area Agency on Aging fiscal manual.200Authority to transfer funds between the titles of the Older Americans Act.210Employment of key Area Agency on Aging personnel.220Taking security deposits and making payments on behalf of clients.230Support for labor distribution.240Up-to-date job descriptions for all Title III funded positions.250Inventorying acquired equipment.260Control of USDA commodities.270Purchase of automatic data processing (ADP) equipment.280Area Agency on Aging property control policies.290Summary of procurement procedures.300Contract awards to Area Agencies on Aging.310Unauthorized awards to debarred, suspended, or high-risk subcontractors.320Authority for multiyear awards.330Preference for small business and minority firm awards of grants and contracts..340Contract and competitive grants appeals process.350Acceptable methods for general program income.360Treatment of interest earned on advances.370Allowable investment and custody policies..380Timing of spending general program income.390Special internal control safeguards over participant contributions.400Area Agency on Aging written policies on program income.410Rules on cash management by Area Agencies on Aging.420Fidelity bond requirements.430Area Agency on Aging written policies on subcontractor monitoring.440Carry-over funds.450Area Agencies on Aging retain own independent public accountants.460Frequency of audits and due date for submission of audit reports.470Scope of audit report.480Area Agency on Aging audit resolution.490Close-out.500Bankruptcy.510Follow-up actions to grant or subgrantee close-out or termination.520Area agency record retention requirements.530Contractors and subcontractors.540Other record retention requirements.550Area agency policy and procedures.560Access to records.570Office of the State Long-Term Care Ombudsman.580Substate long-term care ombudsman programs.590Conflict of interest.9999Documents Incorporated by Reference (22Vac30-60).