1. (1) Each institution shall establish the maximum expenditure that may qualify as a small purchase.

2. (2) Each institution may establish expenditure thresholds and procurement requirements related to those thresholds in relation to small purchases, including:

   1. (a) Purchasing Cards or P-Card: Purchasing card programs establish a more efficient method of paying for low-dollar transactions. Institutions shall establish procedures that govern card issuance, card-holder training, and auditing of purchasing card transactions.
   2. (b) Requests for Quotation or RFQ: Institutions shall seek competition when practicable. RFQs involve soliciting quotes from two or more known vendors. Each institution should establish procedures regarding the acceptance of phone, fax, and email quotes.
   3. (c) Small-dollar Purchase Orders.
   4. (d) Reimbursements.
   5. (e) Petty Cash.

Each institution shall establish policies, and processes governing small purchases.

KEY: procurement, purchasing

Date of Last Change: February 2, 2026

Notice of Continuation: January 7, 2026

Authorizing, and Implemented or Interpreted Law: 63G-6a-103(79); 63G-6a-107.7(1)(a); 63G-6a-101 through 63G-6a-2407