1. (1) Only UNTF staff trained in the State of Utah Purchasing Rules are allowed to engage in purchasing activities for Chapter Projects using UNTF funds.

2. (2) Chapter responsibilities will be to:

   1. (a) Identify the project or client to be assisted, in accordance with Chapter housing selection procedures;
   2. (b) Determine the scope of work;
   3. (c) Submit the appropriate documentation needed for the project; and
   4. (d) Meet with UNTF staff at the beginning stages of the project.
3. (3) UNTF staff will execute the purchasing functions, including obtaining estimates or utilizing appropriate purchasing procedures, such as Requests for Qualifications, Requests for Proposals, or Invitations for Bids.
4. (4) If a chapter executes a project without involving UNTF, that expense will not be eligible for reimbursement and the project may not be able to be completed.
5. (5) Building materials shall not be purchased and delivered at commencement of construction.

6. (6) Purchases and deliveries of materials shall be completed in phases according to the following schedule.

   Phase 1: Foundation materials for footing, stem wall, piers, rebar, anchor bolts, and redwood or treated lumber

   Phase 2: House Shell materials for framing, trusses, OSB plywood, siding, roofing, vents

   Phase 3: Exterior Doors and Windows

   Phase 4: Rough-in House wiring and Plumbing

   Phase 5: Insulation and Drywall

   Phase 6: Flooring

   Phase 7: Finish Carpentry: Cabinets, Casing and Baseboard, Exterior trim, Soffit, Interior and Exterior Painting

   Phase 8: Finish House wiring and Plumbing

7. (7) Purchases for Stoops, Steps, or Decks can be performed at any point after Phase 1.

8. (8) All documentation must be submitted to the Chapter

   1. (a) Requests for payment must include all materials receipts as well as verification signed by the homeowner, chapter representative, or UNTF representative picking up the items or signing for the delivery.
   2. (b) The person signing the receipt shall deliver the receipt to the Chapter and/or UNTF office and shall safeguard materials from theft or damage.
   3. (c) Upon receipt of material verification forms by the UNTF Administration, invoices will be processed for payment directly to the vendor.

KEY: housing, chapter, Utah Navajo Trust Fund (UNTF), eligible purchases

Date of Last Change: August 9, 2021

Notice of Continuation: March 13, 2026

Authorizing, and Implemented or Interpreted Law: 51-10