1. (1) A grant recipient shall provide any financial records related to the grant project upon the division's request.
2. (2) A grant recipient shall provide the division with progress reports until the project is complete.
3. (3) A grant recipient shall provide to the division an itemized report that describes and details the expenditure of all granted funds or the intended expenditure of any unspent granted funds.
4. (4) A recipient shall provide the reports referenced in Subsections (2) and (3) of this section at least annually, and no later than December 31st of each year in which grant funding is received, whether expended or unexpended.
5. (5) A grant recipient shall submit a final report to the division no later than 60 days after the grant agreement termination date.
6. (6) The final report shall clearly demonstrate, and provide assurances, that all granted funds disbursed to the grant recipient have been used for the purposes specified in the recipient's grant application and the grant agreement approved by the division.

7. (7) To request reimbursement for approved expenditures, a grant recipient shall submit the following documentation to the division:

   1. (a) a reimbursement request on a form provided by the division;
   2. (b) copies of all invoices and evidence of payment of invoices, such as checks, bank statements, or receipts, as well as records of volunteer labor or other in-kind donations for work completed on the project;
   3. (c) several photos or similar documentation showing the project is complete;
   4. (d) afinal report with the description of the completed project; and
   5. (e) any other documentation the division deems necessary to ensure the recipient has complied with the grant agreement.

8. (8) A Grantee shall expend grant funds within 18 months of the day on which the funding was received. If the Grantee cannot expend due to the lack of need within the eligible county, the Grantee:

   1. (a) shall inform the division in writing regarding the remaining funding and why funds have not been expended;
   2. (b) may retain the remaining grant funding until fully expended unless required by the division to return the remaining grant funding to the division; and
   3. (c) may not apply for a new outdoor recreation mitigation grant until the grant funding is fully expended or returned.
   4. (d) shall provide an accounting of all project expenditures on the timeline set out by the division in the grant contract.

9. (9) At its sole discretion, the division may advance funds at no more than 75% of granted funds to the grant recipient for on-going and upfront costs, before the project's completion if the grant recipient demonstrates it does not have the financial ability to pay project expenses during the grant period.

   1. (a) if a grant recipient requests advance granted funds from the division, the recipient shall outline the expected use of the advanced granted funds for a period of 12 months.
   2. (b) if the division awards advance funds, it shall do so at the minimum amount to progress the project, and in increments of no more than 25% of the total grant award.
   3. (c) in addition to any other documents, this rule requires the recipient to submit to the division any documentation the division determines necessary to ensure advance funds are managed and expended in accordance with the requirements of the grant agreement.
   4. (d) if the division advances granted funds, the grant recipient shall provide a progress report and an accounting of all project expenditures pursuant to timelines set out by the division in the grant contract.
   5. (e) the division shall provide the balance of granted funds to the grant recipient after the completion of the project and only after a final accounting of total project costs that details the expenditure of all granted funds or the intended cost of any unspent advanced granted funds.
   6. (f) the division shall, in the grant agreement, provide any additional conditions that a grant recipient shall fulfill to receive advance granted funds, as well as any continuing obligations, including documentation requirements, that the grant recipient shall fulfill if advanced granted funds are received.

10. (10) A recipient shall make all eligible expenditures during the contract period.

    1. (b) failure to submit documentation for reimbursement within the 60-day time frame may result in a delayed or denied reimbursement.
    2. (c) the documentation shall describe the expenditure of all granted funds.

    (11 a recipient shall submit documentation for reimbursement within 60 days following the contract's expiration..

11. (11) The grant recipient shall return to the division any grant funds not expended or reimbursed in accordance with the contract terms.

KEY: outdoor recreation mitigation grant, outdoor recreation grants

Date of Last Change: May 8, 2026

Authorizing, and Implemented or Interpreted Law: 79-9-101 et seq.