1. (1) A grant recipient shall provide any financial records related to the grant project upon the division's request.
2. (2) A grant recipient shall provide the division with progress reports until the project is complete.
3. (3) A grant recipient shall provide to the division an itemized report that describes and details the expenditure of all granted funds or the intended expenditure of any unspent granted funds.
4. (4) A recipient shall provide the reports referenced in Subsections (2) and (3) at least annually.

5. (5) A grant recipient shall submit a final report to the division no later than 60 days after the grant agreement has expired.

   1. (a) The final report shall clearly demonstrate, and provide assurances, that all granted funds disbursed to the grant recipient have been used for the purposes specified in the recipient's grant application and the grant agreement.

6. (6) To request reimbursement for approved expenditures, a grant recipient shall submit the following documentation to the division:

   1. (a) a reimbursement request on a form provided by the division;
   2. (b) copies of all invoices and evidence of payment of invoices, such as checks, bank statements, or receipts, as well as records of volunteer labor or other in-kind donations for work completed on the project;
   3. (c) several photos or similar documentation showing the project is complete;
   4. (d) a final report with the description of the completed project; and
   5. (e) any other documentation the division deems necessary to ensure the recipient has complied with the grant agreement.

7. (7)(a) At its sole discretion, the division may advance no more than 75% of granted funds to the grant recipient before the project's completion if the grant recipient demonstrates it does not have the financial ability to pay project expenses during the contract period.

   1. (i) If a grant recipient requests advance granted funds from the division, the recipient shall outline the expected use of the advanced granted funds for a period of 12 months.

      1. (ii) If the division awards advance funds, it shall do so in increments of 25% of the grant award.
      2. (iii) In addition to any other documents this rule requires the recipient to submit to the division, the recipient shall, upon the division's request, provide the division with any documentation the division determines necessary to ensure advance funds are managed and expended in accordance with the requirements of the grant agreement.
   2. (b) A grant applicant shall state within the grant application that the applicant intends to request advance granted funds.
   3. (c) If the division advances granted funds, the grant recipient shall provide a progress report and an accounting of all project expenditures pursuant to timelines set out by the division in the grant contract.
   4. (d) The division shall provide the balance of granted funds to the grant recipient after the completion of the project and only after a final accounting of total project costs that details the expenditure of all granted funds or the intended cost of any unspent advanced granted funds.
   5. (e) The division shall, in the grant agreement, provide any additional conditions that a grant recipient shall fulfill to receive advance granted funds, as well as any continuing obligations, including documentation requirements, that the grant recipient shall fulfill if advanced granted funds are received.
8. (8) A recipient shall make all project expenditures during the contract period.
9. (9) The division may not provide the grant recipient with any granted funds for costs accrued before or after the contract period.

10. (10)(a) A grant recipient shall submit documentation for reimbursement within 60 days following the contract's expiration.

    1. (b) The documentation shall describe the expenditure of all granted funds.
11. (11) The grant recipient shall return to the division any granted funds not spent on the project.

KEY: outdoor recreation grants, boating

Date of Last Change: June 24, 2025

Authorizing, and Implemented or Interpreted Law: 73-18-22.3