1. (1) Grant recipients shall provide any financial records related to the grant project upon the Division's request.
2. (2) Grant recipients shall provide the Division with progress reports until the project is complete.
3. (3) Grant recipients shall provide to the Division a description and an itemized report detailing the expenditure of granted funds or the intended expenditure of any unspent granted funds.
4. (4) The reports referenced in Subsections (2) and (3) shall be provided at least annually.
5. (5) Grant recipients shall submit a final report no later than 60 days after the grant contract has expired.
6. (6) The final report shall clearly demonstrate, and provide assurances, that all granted funds disbursed to the grant recipient have been used for the purposes specified in the grant recipient's grant application and grant contract.

7. (7) To request reimbursement for approved expenditures, grant recipients shall submit the following documentation to the Division:

   1. (a) a reimbursement request on a form provided by the Division;
   2. (b) copies of all invoices and evidence of payment, such as checks, bank statements, or receipts, as well as records of volunteer labor or other in-kind donations for work completed on the project;
   3. (c) several photos or other documentation that show the project is complete;
   4. (d) a final report with the description of the project and any other information requested by the Division; and
   5. (e) any other documentation the Division deems necessary to ensure compliance with the grant contract.
8. (8) If granted funds have been expended within the state fiscal year (July-June), the reimbursement request referenced in Subsection (7)(a) shall be submitted to the state by June 15.

9. (9)(a) The Division shall provide an upfront grant pursuant to the Subsection 41-22-19(2)(b) when:

   1. (i) an entity eligible to receive an upfront grant submits to the Division a plan for a project or program consistent with a use described in Subsection 41-22-19(1)(b); and

      1. (ii) the entity complies with all other requirements of this rule, including all application, contracting, matching, and reporting requirements.

   2. (b)(i) At its sole discretion, the Division may, before a project's completion, advance granted funds to a grant recipient that is not an entity described in Subsection 41-22-19(2)(b) but otherwise is an eligible entity under Section R650-301-4. At its sole discretion, the Division may advance no more than 75% of granted funds to the grant recipient before the project's completion if the grant recipient demonstrates it does not have the financial ability to pay project expenses during the contract period.

      1. (ii) The Division shall advance funding in increments of 25% of the total amount of granted funds, or a higher percentage at the discretion of the Division.
      2. (iii) If a grant recipient requests an advance payment of granted funds, the Division may, at its discretion, provide an initial advance of 25% of the total award upon execution of the grant contract. The Division may approve a higher percentage for the initial advance at its discretion.
      3. (iv) The Division may, at its discretion, advance additional increments of 25% of the total award amount, or a higher percentage, up to 100% of the total award. Each subsequent advance shall be contingent upon receipt of a progress report from a grant recipient demonstrating satisfactory level of completion of the portion of the project for which the Division provided any prior increments of advance funding.
   3. (c) Applicants shall state within the grant application that they intend to request advance granted funds.
   4. (d) If the Division awards the grant, the grant recipient may request advance granted funds from the Division, outlining the need and expected use of the advanced granted funds for project costs incurred over three months.
   5. (e) If the Division advances granted funds, the grant recipient shall, in addition to the reporting requirements set out in Subsection (9), provide a progress report and an accounting of all project expenditures pursuant to timelines set out by the Division in the grant contract.
   6. (f) The grant contract shall provide any additional conditions that a grant recipient shall fulfill to receive advance granted funds, as well as any continuing obligations, including documentation requirements, that the grant recipient shall fulfill if advanced granted funds are received.
10. (10) Unless approved for an advance of granted funds pursuant to Subsection (9), the Division shall provide the balance of granted funds to the grant recipient after the completion of the project and only after a final accounting of total project costs that details the expenditure of all granted funds or the intended cost of any unspent advanced granted funds.
11. (11) All project expenditures shall occur during the contract period.
12. (12) The Division may not provide the grant recipient with any granted funds for costs accrued before or after the contract period.
13. (13) A grant recipient shall submit documentation for reimbursement within 60 days following the contract expiration, provided that the grant recipient incurred the expense during the contract period.
14. (14) The grant recipient shall provide a description and an itemized report detailing the expenditure of all granted funds expended during the contract period.
15. (15) The grant recipient shall return to the Division any advanced granted funds not spent on the project.

KEY: outdoor recreation grants, off-highway vehicles, OHV

Date of Last Change: June 23, 2026

Authorizing, and Implemented or Interpreted Law: 41-22-19