(1) DHRM shall maintain and store a separate, confidential file of any workplace harassment and retaliation complaints in the agency human resource field office, or in the possession of an authorized official.
- (a) Files shall be retained in accordance with the retention schedule after the active case ends.
- (b) Any information contained in the complaint file shall be classified as protected under Section 63G-2-305.
- (c) No person may release information contained in the workplace harassment and retaliation file unless the agency head or DHRM Division Director determines the release is required by law.
- (2) A supervisor may not keep separate files related to complaints of workplace harassment or retaliation.
- (3) Any participant in any workplace harassment or retaliation proceeding shall treat any information pertaining to the case as confidential.
KEY: administrative procedures, hostile work environment
Date of Last Change: July 1, 2025
Notice of Continuation: March 9, 2022
Authorizing, and Implemented or Interpreted Law: 63A-17-106; 63A-17-306; 63G-2-305; E.O. No. 2019-1 "Prohibiting Unlawful Workplace Harassment, Discrimination, and Retaliation and Ordering a Mandatory Supervisor Training Program"