1. (1) The licensee shall ensure accurate and complete records are maintained. The licensee shall safely file and store records and ensure they remain easily accessible to staff and OL.
2. (2) The licensee shall ensure records are protected against access by unauthorized individuals.

3. (3) The licensee shall ensure personnel records are maintained for each employee and are retained for at least four years following termination of employment. The licensee shall ensure personnel records include:

   1. (a) a health inventory;
   2. (b) a TB skin test documentation;
   3. (c) documentation of CPR and first aid training;
   4. (d) documentation of core competency initial and annual training;
   5. (e) documentation of criminal background screening;
   6. (f) food handlers permits;
   7. (g) the date of employment;

   8. (h) the employee application;

      1. (i) the reason for leaving; and
   9. (j) the termination date.

4. (4) The licensee shall ensure a separate record for each resident is maintained at the facility that includes:

   1. (a) the admission agreement;

   2. (b) the name, address, and telephone number of:

      1. (i) the individual to be notified if there is an accident or death; and
      2. (ii) the person who administers and obtains medications if this person is not facility staff;
   3. (c) the resident assessment;
   4. (d) the resident service plan; and
   5. (e) the resident's name, date of birth, and last address.
5. (5) The licensee shall keep resident records for at least four years following discharge.

6. (6)(a) The licensee shall ensure compliance with Rule R380-600.

   1. (b) For incident reporting, this subsection supersedes Rule R380-600, and the licensee shall ensure any written incident and injury report is maintained for at least four years and documents any:

      1. (i) elopement;
      2. (ii) fight or physical confrontation;
      3. (iii) injury;
      4. (iv) resident death;
      5. (v) situation that require the use of passive physical restraint;
      6. (vi) suspected abuse or neglect; and
      7. (vii) other situation or circumstance affecting the health, safety, or well-being of any resident.

KEY: health care facilities

Date of Last Change: November 13, 2025

Notice of Continuation: February 7, 2024

Authorizing, and Implemented or Interpreted Law: 26B-2-202