Utah Admin. Code R337-9-3 – General Rule

(1) Accounting and Auditing
1. (a) Financial statement . . . . . . . . . . 10
2. (b) Cash received vouchers . . . . . . . . 7
3. (c) General ledger . . . . . . . . . . . . P
4. (d) General journal/cash records . . . . . P
5. (e) Cash accounts reconciliation
  journals . . . . . . . . . . . . . . 7
(2) Administrative
1. (a) Bylaws and amendments . . . . . . . . . P
2. (b) Certificates/licenses . . . . . . . . . P
3. (c) Charters . . . . . . . . . . . . . . . P
4. (d) Examination reports . . . . . . . . . . 10
5. (e) Supervisory and outside audits . . . . 10
6. (f) Minutes . . . . . . . . . . . . . . . . 10
(3) Surety and Fidelity Bond Time Period
After Expiration . . . . . . . . . . . . 10
(4) Member Certificate of Deposits Time Period
After Payment . . . . . . . . . . . . . 7
(5) Collections (Past Due Accounts)
1. (a) Collection files (closed) . . . . . . . 7
2. (b) Schedule of delinquent loans . . . . . . 2
(6) Currency Transactions and Related Material
1. (a) Copies of drafts, checks or money
  orders drawn on the credit union or
  issued and payable to it . . . . . . 7
2. (b) Copies of checks, drafts or money
  orders drawn on the credit union or
  issued and payable by it . . . . . . 7
3. (c) Copies of records of each payment or
  transfer of funds, checks, investment
  securities or other money instruments
  of $10,000 or more outside the United
  States . . . . . . . . . . . . . . . 7
4. (d) Copies of records of each item of
  $10,000 or more received from outside
  the United States . . . . . . . . . . 7
5. (e) Currency Transaction Reports (Form
  4789) . . . . . . . . . . . . . . . . 7
6. (f) Deposit slips or credit tickets of
  all debits over $100,000 . . . . . . 7
7. (g) Exemption statements . . . . . . . . . 7
8. (h) Exemptions Master List . . . . . . . . 7
  1. (i) Records of all extensions of credit
    over $10,000 unless the credit
    involves mortgage, home equity
    loans or refinancing . . . . . . . . 7
9. (j) Reports of international
  transportation of monetary
  instruments (Form 4790) . . . . . . 7
10. (k) Statements or ledgers showing all
  account activity . . . . . . . . . . 7
(7) Checking/Draft Accounts: Members
1. (a) Checks/drafts paid . . . . . . . . . . 7
2. (b) Daily reports of overdrafts time period
  after overdraft is cleared . . . . . 1
3. (c) Deposit tickets . . . . . . . . . . . 7
4. (d) Individual members' account history
  ledgers . . . . . . . . . . . . . . . P
5. (e) Signature cards . . . . . . . . . . . . P
6. (f) Stop-payment orders time period
  after issued . . . . . . . . . . . . 1
7. (g) Undelivered statements/dormant
  accounts log time period after date
  of last activity or contact with
  credit union . . . . . . . . . . . . 7
8. (h) Disclosures/Notices of check-holds . . 2
(8) Draft/Checking Accounts Held by Credit Unions
1. (a) Certified checks/receipts . . . . . . . 7
2. (b) Checks/drafts (canceled) . . . . . . . 7
3. (c) Check/draft register . . . . . . . . . 7
4. (d) Expense checks (canceled) . . . . . . . 7
5. (e) Expense check register . . . . . . . . 7
6. (f) Expense vouchers or invoices . . . . . 7
7. (g) Money orders and register . . . . . . . 7
(9) Personnel Information
1. (a) Disciplinary action records time
  period after terminated . . . . . . . 7
2. (b) Earnings record . . . . . . . . . . . . P
3. (c) Employee benefit plans . . . . . . . . P
4. (d) Employee information reports . . . . . 7
5. (e) Employee applications (not hired) . . . 3
6. (f) Employee applications (hired) time
  period after terminated . . . . . . . 7
7. (g) Employment eligibility
  verification . . . . . . . . . . . . 3
8. (h) Injury reports time period after
  1. (i) Personnel files time period after
    terminated . . . . . . . . . . . . . 7
  report date . . . . . . . . . . . . . 5
9. (j) Unemployment compensation . . . . . . . 7
10. (k) Training manuals and records . . . . . . 7
  1. (l) Withholding authorization time
    period after terminated . . . . . . 8
(10) General Information
1. (a) Applications for traveler's checks . . 7
2. (b) Change-of-address orders . . . . . . . 2
3. (c) Paid bills, statements and invoices . . 7
4. (d) Vault records (except safe deposits). . 1
5. (e) Wire transfer debit and credit
  entries . . . . . . . . . . . . . . . 7
6. (f) Safe deposit access/entry tickets
  time period after entry date . . . . 7
7. (g) Safe keeping receipts . . . . . . . . P
8. (h) Lease and contract . . . . . . . . . . P
(11) Insurance Policy . . . . . . . . . . . . P
(12) Investments . . . . . . . . . . . . . . . P
(13) Merged Credit Union Articles and
Bylaws . . . . . . . . . . . . . . . . P
(14) Loans
1. (a) Loan documentation to directors . . . . 7
2. (b) Business loan documentation time
  period after account closed . . . . . 7
3. (c) Consumer loan documentation time
  period after payoff . . . . . . . . . 7
4. (d) Real estate loans documentation
  time period after payoff . . . . . . 7
5. (e) Real estate related documents
  1. (i) HMDA-1 . . . . . . . . . . . . . . . . 10
  2. (ii) HUD-1 . . . . . . . . . . . . . . . . 10
  3. (iii) Good faith estimates time period
    after estimate . . . . . . . . . . 2
(15) Share Accounts
1. (a) Membership and signature cards . . . . P
2. (b) Individual share ledgers . . . . . . . P

All credit unions under the jurisdiction of the Department of Financial Institutions shall retain and preserve all records listed in the following schedule for the period indicated for specific type:

TABLE

KEY: financial institutions, credit unions

Date of Last Change: 1995

Notice of Continuation: September 21, 2022

Authorizing, and Implemented or Interpreted Law: 7-1 -301(7)