1. (1) In accordance with Section 63G-6a-113 and Subsection 63G-6a-507(6)(b), a procurement unit may award a contract to a vendor on an approved vendor list at an established price based on:

   1. (a) A price list, rate schedule, or pricing catalog:

      1. (i) Submitted by a vendor and accepted by the procurement unit; or
      2. (ii) Mandated by the procurement unit or a federal agency; or
   2. (b) A federal regulation for a health and human services program.

2. (2) When awarding a contract to an approved vendor based on a price list, rate schedule, or pricing catalog submitted by the vendor, the procurement unit shall, as applicable:

   1. (a) Assign work or purchase from the approved vendor with the lowest price, rate or catalog price;

      1. (i) In case of a tie for the lowest price, the procurement unit shall follow the process described in Section R33-106-111 to resolve the tie; and
      2. (ii) If the lowest-cost approved vendor cannot provide the procurement item or quantity needed, then work shall be assigned or the purchase made from the next lowest-cost vendor, and so on, until the procurement unit's needs are met;

   2. (b) Establish a cost threshold based on cost analysis as set forth in Sections R33-112-603 and R33-112-604, and assign work or purchase from an approved vendor meeting the cost threshold using one of the following methods:

      1. (i) a rotation system, organized alphabetically, numerically, or randomly;
      2. (ii) assignment of vendors to a specified geographic area;
      3. (iii) assignment of vendors based on each vendor's particular expertise or field; or
      4. (iv) another method approved by the procurement official; and
   3. (c) In accordance with Section 63G-6a-1206.5, an approved vendor may lower its price, rate, or catalog price at any time during the time a contract is in effect to be assigned work or receive purchases under Subsections (i) and (ii).

3. (3) When awarding a contract to an approved vendor based on a price list, rate schedule, or pricing catalog mandated by the procurement unit or a federal agency, the procurement unit shall use one of the following methods to assign work or purchase from a vendor on an approved vendor list:

   1. (a) a rotation system, organized alphabetically, numerically, or randomly;
   2. (b) assignment of vendors to a specified geographic area;
   3. (c) assignment of vendors based on each vendor's particular expertise or field; or
   4. (d) another method approved by the procurement official.
4. (4) When awarding a contract to an approved vendor based on a price list, rate schedule, or pricing catalog based on a federal regulation for a health and human services program the procurement unit shall follow the requirements set forth in the applicable federal regulation to assign work or make a purchase.
5. (5) In accordance with the provisions set forth in Section 63G-6a-2105, the procurement official may award contracts to vendors on an approved vendor list on a statewide, regional, or combined statewide and regional basis.

KEY: government purchasing, general procurement provisions, specifications, small purchases

Date of Last Change: October 22, 2024

Authorizing, and Implemented or Interpreted Law: 63G-6a-107.7(1); 63G-6a-506(2)