1. (1) A small purchase shall be conducted in accordance with Section 63G-6a-506 and this administrative rule.

2. (2) Unless statute, rule, or policy mandate use of a state cooperative contract or other source, a procurement unit may directly award to the best source without completing a solicitation process when:

   1. (a) the individual cost of each procurement item does not exceed the Individual Procurement Item threshold; and
   2. (b) the aggregate cost of all procurement items being procured at the same time does not exceed the Single Procurement Aggregate threshold; and
   3. (c) the Annual Cumulative Threshold has not been exceeded by the procurement unit for that source.
3. (3) The Individual Procurement Item threshold is $5,000 unless the procurement official determines a lower amount in writing.
4. (4) The Single Procurement Aggregate threshold is $10,000 for multiple individual procurement items purchased from one source at one time unless the procurement official determines a lower amount in writing.
5. (5) The Annual Cumulative threshold is $50,000 for small purchases made by direct award without a solicitation process from the same source in one year.
6. (6) When practicable, a procurement unit shall use a rotation system or other system designed to allow for competition when using the small purchases process.

KEY: government purchasing, general procurement provisions, specifications, small purchases

Date of Last Change: October 22, 2024

Authorizing, and Implemented or Interpreted Law: 63G-6a-107.7(1); 63G-6a-506(2)