- (1) The Board maintains information on all licensed Utah educators in CACTUS, including information classified as private, controlled, or protected under GRAMA.
- (2) The Superintendent shall open a CACTUS file for a licensed Utah educator when the individual initiates a Board background check.
- (3) Authorized Board staff may update CACTUS data as directed by the Superintendent.
- (4) Authorized LEA staff may change demographic data and update data on educator assignments in CACTUS for the current school year only.
(5) A licensed individual may view the individual's own personal data, but may not change or add data in CACTUS except under the following circumstances:
- (a) A licensee may change the licensee's contact and demographic information at any time;
- (b) An employing LEA may correct a current educator's assignment data on behalf of a licensee; and
- (c) A licensee may petition the Superintendent to correcting any errors in the licensee's CACTUS file.
- (6) The Superintendent shall include an individual currently employed by a public or private school under a letter of authorization or as an intern in CACTUS.
- (7) The Superintendent shall include an individual working in an LEA as a student teacher in CACTUS.
- (8) The Superintendent shall provide training and ongoing support to authorized CACTUS users.
(9) For employment or assignment purposes only, authorized LEA staff members may:
- (a) access data on individuals employed by the LEA; or
- (b) view specific limited information on job applicants if the applicant has provided the LEA with a CACTUS identification number.
(10) CACTUS information belongs solely to the Board.
- (g) The Superintendent may release data within CACTUS in accordance with Title 63G, Chapter 2, Government Records Access and Management Act.
KEY: students, records, confidentiality, privacy
Date of Last Change: July 8, 2025
Notice of Continuation: May 10, 2024
Authorizing, and Implemented or Interpreted Law: Art X Sec 3; 53E-9-302; 53E-3-401; 53G-11-511