1. (1) "Annual Financial Report" means an account of LEA revenue and expenditures by source and fund sufficient to meet the reporting requirements specified in Subsections 53E-3-301(3)(d) and (e).
2. (2) "Annual Program Report" means an account of LEA revenue and expenditures by source and program sufficient to meet the reporting requirements specified in Subsections 53E-3-301(3)(d) and (e).
3. (3) "Comprehensive Administration of Credentials for Teachers in Utah Schools" or "CACTUS" means the online licensing database maintained by the Superintendent, which will be phased out and replaced by USIMS.
4. (4) "Contact information" means the name, title, email address, and phone number for a designated individual.
5. (5) "Data Warehouse" means the database of demographic information, course taking, and test results maintained by the Superintendent on all students enrolled in Utah schools.

6. (6) "Designated individual" means:

   1. (a) an LEA governing board chair;
   2. (b) a local administrator;
   3. (c) a business administrator; or
   4. (d) a school principal.
7. (7) "Governing board chair" means the chair or president of an LEA governing board.
8. (8) "LEA" includes, for purposes of this rule, the Utah Schools for the Deaf and the Blind.

9. (9) "LEA demographic information" means:

   1. (a) the LEA name;
   2. (b) the LEA number;
   3. (c) the physical address;
   4. (d) the website;
   5. (e) a phone number; and
   6. (f) the LEA's grade range.
10. (10) "Local administrator" means a district superintendent or charter school director.
11. (11) "MSP" means Minimum School Program, the set of state supported K-12 public school funding programs.

12. (12) "New School" for purposes of Rule R277-484 means any school that receives a unique institutional identifier, including:

    1. (a) a newly created school;
    2. (b) a reopened school;

    3. (c) schools that have changes in:

       1. (i) charter authorizers; or
       2. (ii) a change in a school's LEA's affiliation;
    4. (d) the creation of a satellite school as defined in Subsection 53G-5-303(1)(b); or
    5. (e) a split in an LEA or a split in a school to accommodate additional grade ranges;

13. (13) "Private School Entity" means an educational entity that:

    1. (a) maintains a physical presence within Utah;

       1. (i) if the school only provides online instruction, the school's primary headquarters shall be located in Utah; and
    2. (b) possesses a valid business license issued by the Utah Department of Commerce.
14. (14) School for the purpose of this rule means an entity with a unique institutional identifier.

15. (13) "School demographic information" means:

    1. (a) the school name;
    2. (b) the school number;
    3. (c) the physical and mailing address;
    4. (d) the website;
    5. (e) a phone number;
    6. (f) the school type; and
    7. (g) the school grade range.
16. (14) "Schools interoperability framework" or "SIF" means an open global standard for seamless, real time data transfer and usage for Utah public schools.
17. (15) "Student achievement backpack" has the same meaning as that term is defined in Subsection 53E-3-511(1)(d).
18. (16) "Student information system" or "SIS" means a student data collection system used for Utah public schools.
19. (17) "Utah eTranscript and Record Exchange" or "UTREx" means a system that allows individual detailed student records to be exchanged electronically between public education LEAs and the Board, and allows electronic transcripts to be sent to any post-secondary institution, private or public, in-state or out-of-state, that participates in the etranscript service.
20. (18) "Utah Schools Information Management System or USIMS" has the same meaning as that term is defined in Subsection R277-312-2(6).
21. (19) "Utah Student Record Store" has the same meaning as that term is defined in Subsection 53E-3-511(1)(d).
22. (20) "Year" means both the school year and the fiscal year for a Utah LEA, which runs from July 1 through June 30.

As used in this rule and the Board Reporting Deadline Table incorporated by reference in this rule:

KEY: data standards, reports, deadlines

Date of Last Change: May 8, 2026

Notice of Continuation: November 5, 2021

Authorizing, and Implemented or Interpreted Law: Art X Sec 3; 53E-3-301(d) and (e); 53E-3-401; 53E-3-401(8)(a); 53E-3-511(8)