1. (1) The division may enter into a Memorandum of Understanding allowing agencies to install miscellaneous equipment on state vehicles if the agency has the necessary resources and skills to perform the installations.

2. (2) The agency shall enter the following information regarding the miscellaneous equipment into the division's fleet information system, regardless of whether the item is held in inventory, currently installed on a vehicle, or sent to surplus:

   1. (i) item description or nomenclature;

      1. (ii) manufacturer of item;
      2. (iii) item identification information for ordering purposes;
      3. (iv) procurement source;
      4. (v) purchase price of item;
      5. (vi) expected life of item in years;
      6. (vii) warranty period;
      7. (viii) serial number;
      8. (ix) initial installation date;
      9. (x) current location of item;
      10. (xi) anticipated replacement date of item;
      11. (xii) actual replacement date of item;
      12. (xiii) date item was sent to surplus; and
      13. (xiv) SP-1 number;
3. (3) Agencies shall indemnify the division for any damage to, or loss of, miscellaneous equipment installed on state vehicles;
4. (4) The division shall provide training and support services for the fleet information system and charge agencies a Management Information System (MIS) fee to recover these costs.

KEY: fleet expansion, vehicle replacement

Date of Last Change: February 21, 2023

Notice of Continuation: October 22, 2021

Authorizing, and Implemented or Interpreted Law: 63A-9-401(1)(a); 63A-9-401(1)(d)(v); 63A-9-401(1)(d)(ix); 63A-9-401(1)(d)(x); 63A-9-401(1)(d)(xi); 63A-9-401(1)(d)(xii); 63A-9-401(4)(ii)