1. (1) Any expansion of the state fleet requires legislative approval.
2. (2) Before seeking legislative approval, Agency must contact division to discuss available options.
3. (3) Agencies shall provide proof to the division of the requisite legislative approval and funding for any requests to purchase a vehicle which will expand the state fleet, or for any requests to place do not replace vehicles on a replacement cycle. An agency shall be deemed to have the requisite legislative approval for purchasing expansion vehicles or for placing do not replace vehicles on a replacement cycle only if these actions are explicitly authorized by the Legislature.

4. (4) The following constitute acceptable proof of Legislative approval of the requested expansion or placement of a do not replace vehicle on a replacement cycle:

   1. (a) written communication with the agency confirming authorization and citing the specific line item in the appropriations bill providing said authorization;
   2. (b) written verification from the agency's analyst in the Governor's Office of Planning and Budget or the Legislative Fiscal Analyst indicating that the request for expansion was authorized by the Legislature; or
   3. (c) a motion passed by the executive appropriations committee indicating approval for vehicle expansion.
5. (5) When needed, the division shall provide copies of the proof to the division of Finance to transfer funds from the requesting agency to the division.
6. (6) Upon purchase, the expansion vehicle shall be added to the state fleet and a replacement cycle shall be established.

KEY: fleet expansion, vehicle replacement

Date of Last Change: February 21, 2023

Notice of Continuation: October 22, 2021

Authorizing, and Implemented or Interpreted Law: 63A-9-401(1)(a); 63A-9-401(1)(d)(v); 63A-9-401(1)(d)(ix); 63A-9-401(1)(d)(x); 63A-9-401(1)(d)(xi); 63A-9-401(1)(d)(xii); 63A-9-401(4)(ii)