1. (1) To be reimbursed according to the rates in this rule, a traveler must comply with this rule.

   1. (a) If a traveler does not comply and does not have an approved exception, the executive director or designee shall be notified.
   2. (b) The executive director or designee shall take appropriate corrective action and decide whether the traveler is reimbursed for the expense.
   3. (c) If the executive director or designee approves reimbursement, the approval shall be included with the sufficient documentation needed for the expense as explained in Subsection R25-7-7(3)(c).
2. (2) Reimbursement for state travel shall be approved by the traveler's division director or the agency equivalent of a division director.

3. (3)(a) A traveler shall use the state's travel system to request reimbursement.

   1. (b) If a traveler cannot use the state's travel system, the traveler shall use the FI 51 reimbursement request form or an alternative process that includes the same information required by the form. If the reimbursement request is for mileage only, the traveler shall use the FI 40 mileage reimbursement request form or an alternative process that includes the same information required by the form.
   2. (c) A reimbursement request shall include sufficient documentation for each travel expense, except for expenses for which there is a flat allowance amount.

KEY: air travel, per diem allowances, state travelers, transportation

Date of Last Change: July 22, 2025

Notice of Continuation: February 8, 2018

Authorizing, and Implemented or Interpreted Law: 63A-3-107