1. (1)(a) State business travel, whether reimbursed or not, must be approved by the appropriate authority before a traveler departs.

   1. (b) This includes non-employees when the agency pays for the travel expenses.
   2. (c) In-state travel must be approved by the traveler's supervisor.
   3. (d) Out-of-state travel must be approved by the traveler's executive director.
   4. (e) International travel must be approved by the traveler's executive director and the governor's chief of staff.

2. (2)(a) A traveler shall use the state's travel system to request approval to travel if:

   1. (i) traveling outside Utah; or

      1. (ii) requesting a cash advance.
   2. (b) If a traveler leaves for an unexpected, urgent out-of-state trip without using the state's travel system to get approval, the agency's executive director or designee may approve the trip after the traveler departs. The traveler shall explain in writing why the trip was urgent.
   3. (c) If a traveler cannot use the state's travel system, the traveler shall use the FI 5 travel request form or an alternative process that includes the same information required by the form.
   4. (d) A traveler shall include each expected travel expense when requesting approval to travel. Estimates for expenses shall be reasonable and reflect realistic costs.
3. (3) A traveler is not required to use the state's travel system to request approval for in-state travel, but in-state travel must still be approved by the traveler's supervisor.

KEY: air travel, per diem allowances, state travelers, transportation

Date of Last Change: July 22, 2025

Notice of Continuation: February 8, 2018

Authorizing, and Implemented or Interpreted Law: 63A-3-107