- (1) A traveler may rent a vehicle if approved in writing before the traveler departs. See Subsections R25-7-6(1)(c) through R25-7-6(1)(e) for who shall approve a rental vehicle.
- (2) A vehicle shall be rented in the traveler's own name.
(3)(a) A traveler shall book a rental vehicle through a contracted rental company by using the state's travel system or the State Travel Office.
- (b) A traveler shall use a vehicle rented through a state contract only for business travel days.
- (4) When booking a vehicle, a traveler shall reserve the type of vehicle based on business needs.
(5) A traveler may not rent a vehicle if staying at a conference hotel, except for rare circumstances.
- (a) A request for a rental vehicle at a conference hotel must be approved in writing by the executive director or designee before the traveler departs.
- (b) In the request, the traveler shall explain in writing why renting a vehicle is necessary.
- (c) The request for a rental and the approval shall be included with the sufficient documentation needed for the expense as explained in Subsection R25-7-7(3)(c).
KEY: air travel, per diem allowances, state travelers, transportation
Date of Last Change: July 22, 2025
Notice of Continuation: February 8, 2018
Authorizing, and Implemented or Interpreted Law: 63A-3-107