1. (1) Except as provided by Section R13-2-8 regarding access to permanent or historical records in the custody of the Division of Archives and Records Service, a request for access to records shall be made in accordance with Subsection (2).

2. (2) A request for records shall be submitted through the Open Records Portal and be directed to the division which the requester believes possesses the records using the corresponding URL listed below and clicking on the blue "Request Records" button:

   1. (a) Government Operations: https://openrecords.utah.gov/GRAMA/agencyDetail.php?270;
   2. (b) Executive Director's Office: https://openrecords.utah.gov/GRAMA/agencyDetail.php?270;
   3. (c) Administrative Rules: https://openrecords.utah.gov/GRAMA/agencyDetail.php?29;
   4. (d) Archives and Records Service: https://openrecords.utah.gov/GRAMA/agencyDetail.php?11;
   5. (e) Facilities Construction and Management: https://openrecords.utah.gov/GRAMA/agencyDetail.php?375;
   6. (f) Finance: https://openrecords.utah.gov/GRAMA/agencyDetail.php?388;
   7. (g) Fleet Operations: https://openrecords.utah.gov/GRAMA/agencyDetail.php?245;

   8. (h) Purchasing and General Services: https://openrecords.utah.gov/GRAMA/agencyDetail.php?753;

      1. (i) Risk Management: https://openrecords.utah.gov/GRAMA/agencyDetail.php?846;
   9. (j) State Debt Collection: https://openrecords.utah.gov/GRAMA/agencyDetail.php?2791; and
   10. (k) Surplus Property: https://openrecords.utah.gov/GRAMA/agencyDetail.php?1107.

3. (3) The department provides staff support for the entities listed below. Requests for these entities shall be directed as follows:

   1. (a) Government Operations Rate Committee directed to the Executive Director's Office;
   2. (b) Executive Residence Commission directed to Facilities Construction and Management;
   3. (c) Procurement Policy Board directed to Purchasing and General Services;
   4. (d) Purchasing from People with Disabilities Advisory Board directed to Purchasing and General Services;
   5. (e) Records Management Committee directed to Archives and Records Service;
   6. (f) State Building Board directed to Facilities Construction and Management;
   7. (g) State Records Committee directed to Archives and Records Service; and
   8. (h) Utah Transparency Advisory Board directed to the Executive Director's Office.

4. (4) The executive director may:

   1. (a) designate a records officer within the department or any of its divisions to be the central contact for a request, or to coordinate responses across the divisions of the department that fall within the scope of this rule; and
   2. (b) require a division records officer to forward a request from a requestor to a specified records officer to expedite, coordinate, or both for the fulfillment of requests.

KEY: public information, access to information, GRAMA requests, GRAMA appeals

Date of Last Change: August 25, 2021

Notice of Continuation: April 30, 2024

Authorizing, and Implemented or Interpreted Law: 63G-2-204(3); 63A-12-104; 63A-1-105.5