1. (a) A program provider may maintain a petty cash fund with a portion of the personal funds maintained in the pooled checking account for the purpose of providing an individual with small amounts of cash, typically five dollars or less.

2. (b) A program provider must:

   1. (1) maintain the petty cash fund in a secure place;
   2. (2) set a dollar limit on the amount of a disbursement from the petty cash fund;
   3. (3) reconcile the petty cash fund at least monthly;
   4. (4) maintain a ledger of petty cash fund transactions that documents each deposit and disbursement; and

   5. (5) include the following information in the ledger for each disbursement:

      1. (A) name of the individual;
      2. (B) date of the disbursement;
      3. (C) amount of the disbursement; and
      4. (D) signature of the individual or LAR or, if the individual or LAR is unable to sign the ledger, at least one witness.

Source Note:The provisions of this §260.259 adopted to be effective February 26, 2023, 48 TexReg 896.