PUBLIC RECORDS REQUEST RESPONSE FORM Tennessee Department of Veterans Services [Date] [Requestor’s Name and Contact Information]: In response to your records request received on [Date Request Received], our office is taking the action(s) 1 indicated below: The public record(s) responsive to your request will be made available for inspection: Location: _________________________________________________________ Date and Time: ____________________________________________________ Copies of public record(s) responsive to your request are: Attached; Available for pickup at the following location: _______________________________________________________________; or Being delivered via: USPS First-Class Mail Electronically Other: __________ Your request is denied on the following grounds: Your request was not sufficiently detailed to enable identification of the specific requested record(s). You need to provide additional information to identify the requested record(s). No such record(s) exists or this office does not maintain record(s) responsive to your request. You have not paid the estimated copying/production fees. The following state, federal, or other applicable law prohibits disclosure of the requested records: ______________________________________________________________. It is not practicable for the records you requested to be made promptly available for inspection and/or copying because: It has not yet been determined that records responsive to your request exist; or This office is still in the process of retrieving, reviewing, and/or redacting the requested records. The time reasonably necessary to produce the record(s) or information and/or to make determination of a proper response to your request is: _________________________________________. If you have any additional questions regarding your request, please contact [Records Custodian or Public Records Request Coordinator]. Sincerely, [Records Custodian or Public Records Request Coordinator] [Name, Title, and Contact Information]

Authority: T.C.A. §§ 4-4-103; 4-5-201, et seq.;10-7-503; and 46-6-106. Administrative History: New rules filed June 25, 2025; effective September 23, 2025. 1 If all requested records do not have the same response, so indicate.