1. (1) Agency Certification ⎯ The certification received from the TBI CSU for compliance with the TIBRS program.
2. (2) Alternate RAC ⎯ An Alternate Reporting Agency Coordinator with at least sixteen
3. (16) hours of initial training and eight (8) hours annually thereafter on the TIBRS Program may be designated by each college/university submitting data to the TIBRS program at TBI CSU. Initial training must begin with an introductory level data collection class. If the college/university utilizes TBI’s TIBRS software, initial training must also include an introductory level software class (AFTER completion of the data collection class). If the college/university utilizes vendor software, initial training must include an introductory level data collection class followed by a TIBRS review class.
4. (3) Central Repository ⎯ The computer program maintained by the TBI CSU that receives all of the information sent from colleges/universities and transmits that information to the FBI.
5. (4) CSU ⎯ Crime Statistics Unit is the unit or section of the TBI responsible for maintaining the Central Repository for the collection of crime statistics from all colleges/universities.
6. (5) Data Checks ⎯ An analysis completed by the TBI CSU that ensures data submissions do not contain errors before the records are processed through the Central Repository.
7. (6) Error Report ⎯ The report generated by the TBI CSU when data submissions do not pass data checks at the central repository.
8. (7) FBI⎯Federal Bureau of Investigation.
9. (8) Fully Qualifying Colleges/Universities⎯As defined by the Tennessee Higher Education Commission: Public Universities, Public Community Colleges, Tennessee Technology Centers, Independent Colleges and Universities and Other Independent Professional Schools and Special Purpose Institutions. Section 1395-1-2-.03 through 1395-1-2-.06 are applicable to these institutions.
10. (9) NCIC⎯National Crime Information Center is a database of criminal information maintained by the FBI.
11. (10) Non-Compliance⎯ Requirements for TBI CSU certification on the TIBRS Program have not been met or adequately maintained.
12. (11) ORI Number ⎯ The Originating Agency Identifier is a nine-character identifier assigned by FBI NCIC or TBI CSU to an institution.
13. (12) Partially Qualifying Institutions⎯As defined by the Tennessee Higher Education Commission: Authorized Postsecondary Institutions that also receive Title IV funds and are required to submit crime statistics under 20 U.S.C.A 1070 et. seq. Section 1395⎯1⎯2⎯. 07 is applicable to these institutions.
14. (13) Quality Assurance Review ⎯ An investigation performed by the TBI CSU to ensure compliance with the certification requirements of the TIBRS Program.
15. (14) RAC ⎯ A Reporting Agency Coordinator with at least sixteen (16) hours of initial training and eight (8) hours annually thereafter on the TIBRS Program must be designated by each reporting college/university submitting data to the TBI CSU. Initial training must begin with an introductory level data collection class. If the college/university utilizes TBI’s TIBRS software, initial training must also include an introductory level software class (AFTER completion of the data collection class). If the college/university utilizes vendor software, initial training must include an introductory level data collection class followed by a TIBRS review class.
16. (15) Re-certification ⎯ A process by which college/university in non-compliance with the TIBRS Program certification requirements can receive another chance to receive certification from the TBI CSU.
17. (16) TBI ⎯ Tennessee Bureau of Investigation.
18. (17) TIBRS ⎯ Tennessee Incident Based Reporting System is the program of the TBI that maintains a system of intrastate communication of vital statistics and information relating to crime, criminals and criminal activity.
19. (18) Training Database ⎯ A program maintained by the TBI CSU training staff that tracks training records of RAC and Alternate RAC staff members using the college/university’s ORI.
20. (19) Vendor⎯ A company that manufactures records management software that meets TIBRS reporting standards as found in the current TIBRS FILE layout specific document.

Authority: T.C.A. §§ 38-10-101, 38-10-102, 38-10-103, 38-10-104, 38-10-105, 49-7-2201, 49-7- 2202, 49-7-2203, 49-7-2204 and 49-7-2205. Administrative History: Original rule filed November 19, 2007; effective March 28, 2008.