1. (1) Issue procedures which will provide that:

   1. (a) Station commanders are appointed.
   2. (b) Custodians of funds are appointed.
   3. (c) Receipts are prepared on all revenue received.
   4. (d) Deposits are made in a timely manner.
   5. (e) Adequate records are maintained to reflect allowable expenditures and allowable revenue.
   6. (f) Only pre-numbered receipts are used.
   7. (g) Annual reports of expenditures and revenue are provided to fiscal officer at Department of Military by July 31 of each year for the period of July 1 through June 30 of the preceding year.
   8. (h) All long term contracts are approved by Military Department Legal Office.
   9. (i) All bank accounts are registered with the Military Department.
   10. (j) Funds are expended for allowable expenditures.
   11. (k) Guidelines are provided annually by the procurement office of the Military Department for allowable purchases.
   12. (l) No state employee will be paid from funds.
   13. (m) Payment will be made to the state for utility cost when any armory is rented.
   14. (n) Time limit on how long records are to be maintained.
   15. (o) Accurate internal controls are in place.
   16. (p) A standardized armory rented license agreement is developed and reviewed by the Military Department Legal Office.
   17. (q) A basic armory rental rate is developed.

Authority: T.C.A. § 58-1-208 and T.C.A. § 58-1-512. Administrative History: Original rule filed May 5, 1997; effective September 28, 1997.