1. (1) An individual resident file shall be maintained for each resident in the home. Personal information, as defined in T.C.A. § 71-4-812(b), shall be confidential and shall not be disclosed, except by a court order or subpoena, to the resident, or to the department and others with written authorization from the resident. These files shall be retained for one (1) year after the resident is transferred or discharged. The resident file shall include:

   1. (a) Name, Social Security Number, veteran status and number, marital status, age, sex, previous address and any health insurance provider and number, including Medicare and Medicaid numbers; FOR THE AGED
   2. (b) Name, address and telephone number of next of kin, legal guardian and any other person identified by the resident to contact on his/her behalf;
   3. (c) Name, address and telephone number of any person or agency providing additional services to the resident;
   4. (d) Date of admission, transfer, discharge and any new forwarding address;
   5. (e) Name and address of the resident’s preferred physician, hospital, pharmacist, assisted care living facility and nursing home, and any other instructions from the resident to be followed in case of emergency;
   6. (f) Record any personal property of the resident valued at over $50, with appropriate updates;
   7. (g) Health information including all current prescriptions, major changes in resident’s habits or health status, results of physician’s visits, and any health care instructions; and
   8. (h) A copy of the admission agreement signed and dated by the resident.

Authority: T.C.A. §§ 4-4-103, 52-1-104, 52-1-105, 52-1-107, 52-2-301, 52-2-302, 52-2-403, 52-2-404, 52- 2-406, 52-2-407, and 68-11-201. Administrative History: Emergency rules filed August 22, 2025; effective through February 18, 2026. New rules filed November 18, 2025; effective February 16, 2026.