1. (1) The agency shall maintain written records for each adoptive applicant.

2. (2) The adoptive applicants’ record shall include:

   1. (a) A face sheet and signed application.
   2. (b) Written study of the applicants, with documentation of time, place, and substance of interviews.
   3. (c) Documentation of all references.
   4. (d) All relevant correspondence.
   5. (e) Physician’s report on the current health of applicants, and any conditions that might affect the future health or life expectancy of the applicants.
   6. (f) Verification of marital status.

3. (3) After placement of the adoptive home records shall include:

   1. (a) All items listed under section (2) above.
   2. (b) Copy of the presentation summary as outlined in 0250-04-09-.10(5)
   3. (c) The agreement between the agency and the parents regarding the terms of the placement.
   4. (d) Recording of postplacement supervisory visits and evaluation of the progress of the child in the home. Entries shall be dated and shall identify the worker recording the information.
   5. (e) Legal documents including the petition to adopt.
4. (4) The merged adoptive records shall be forwarded to the Department for sealing within a year of the finalization of the adoption, unless mandated otherwise by law.
5. (5) The Department shall be notified within four months of any adoption disposition other than by finalization.

Authority: T.C.A. §§ 4-5-226(b)(2); 14-10-104; 14-10-115; 37-5-101; 37-5-105; 37-5-106; 37-5-112(a); 71-1-105(12); and 71-3-504. Administrative History: New rule filed June 9, 1981; effective July 24, 1981. Repeal and new rule filed November 30, 1988; effective January 14, 1989. Rule assigned a new control number, removed and renumbered from 1240-04-09-.10 filed and effective March 25, 1999.