67 : 62 : 08 : 03 . Closure and storage of case records. The center shall establish a policy and procedures to ensure the closure and storage of case records upon the completion or termination of a treatment program. The policy and procedures must :

1. (1) Identify, by position or title, the staff members who are responsible for the closure of case records within the agency and the management information system;
2. (2) Provide for the closure of case records belonging to clients who have had no contact, by phone or by person, with the agency for a time period no longer than six months; and
3. (3) Provide for the safe storage of case records for at least six years from the closure.

Source: 43 SDR 80 , effective December 5, 2016; 50 SDR 63, effective November 27, 2023 .

General Authority: SDCL 27A-5-1 .

Law Implemented: SDCL 27A-3-1 , 27A-5-1 .

Prior versions effective: 2016-12-05.