67 : 61 : 05 : 08 . Personnel policies and records. An agency shall maintain personnel policies and records for all staff , including provisions for equal employment opportunities. An agency shall maintain a personnel file for each staff member , including any contracted staff, intern, or volunteer. The file must contain :

1. (1) The application filed for employment, or any resume, transcripts, diploma, and evidence of continuing education;
2. (2) The position description, signed by the staff member, with a statement of duties and responsibilities, and the minimum qualifications and competencies necessary to fulfill these duties;
3. (3) Evidence of having completed appropriate pre-hire screening, in the case of a staff member who provides direct services to vulnerable populations;
4. (4) The staff member's orientation documentation, in accordance with § 67:61:05:05;
5. (5) Copies of the staff member's current credentials, as related to job duties; and
6. (6) Any staff health clearances, including tuberculin test results, if required, and any clearances from a physician after an infectious or contagious disease requires the staff member's absence from the program.

Source: 43 SDR 80 , effective December 5, 2016; 50 SDR 63, effective November 27, 2023 .

General Authority: SDCL 1-36-25 , 34-20A-27 .

Law Implemented: SDCL 34-20A-27 .

Prior versions effective: 2016-12-05.