The records officer shall register all micrographics projects with the state records manager before they are begun. The registration must include, but is not limited to, the following information:
- (1) The agency name and address;
- (2) The record series name and number according to the approved records retention and destruction schedule;
- (3) The inclusive dates of the records;
- (4) The backlog volume of records and the annual accumulation of records, stated in cubic feet;
- (5) A description of the physical properties of the documents;
- (6) The type of camera and micrographic process (e.g. silver for long-term or electrophotographic, photoplastic, etc., for temporary retention records) to be used;
- (7) A description of the filming procedures to be used;
- (8) The type of camera films and duplicate films (e.g. silver, diazo, vesicular) to be used;
- (9) The proposed disposition of all films and documents after filming; and
- (10) The signature of the records officer.
Source: 11 SDR 91, effective January 15, 1985.
General Authority: SDCL 1-27-16.
Law Implemented: SDCL 1-27-10 , 1-27-12.