2. It shall be the responsibility of each person filing a claim to submit it promptly and in such itemized detail as to give a reasonable explanation of the various expenses incurred. Expense vouchers will be supplied by the office of the Board in such form as to simplify filling out by the member in such detail. Each claim shall be filed with the office of the Board within 30 days following the date on which expenses are incurred. Reimbursable expenses include the following:

1. (1) Automobile mileage at the rate of nine (9) cents per mile traveled to and from Board meetings or on Board business or the transportation charges of a common carrier.
2. (2) Taxi fares, streetcar and bus fares incidental to transportation but excluding gasoline, oil, automotive repairs or service.
3. 3. The Manager, or such other person as the Board may designate, may approve payment of all claims submitted to him by members or employees who are qualified to receive payment, provided the official form is used.
4. 4. Employees shall be reimbursed for any expenses incurred by them in the execution of their duties in the same manner as allowed by the State, except for meals or hotel bills in the city in which their headquarters are located.