1. A. Computation

   1. 1. Employees who are in pay status one-half or more but not all of the workdays of the month shall earn annual leave for the full month. If they are in pay status for less than one-half the workdays, they shall earn no annual leave.
   2. 2. Employees shall earn annual leave while on annual leave, sick leave, or other authorized leave with pay. Employees shall not earn annual leave while on leave without pay.
   3. 3. Employees’ annual leave earnings are computed based on the number of hours in the employee’s workday.

   4. 4. Employees’ annual leave earnings are based on the employee’s leave accrual date. The leave accrual date reflects:

      1. a. All State service in an FTE position, including part-time service, adjusted to reflect periods when there was a break in service;
      2. b. All service as a certified employee in a permanent position of a school district of this State; and
      3. c. At the discretion of the agency head or his designee, all service in any temporary capacity counted towards the employee’s probationary period. (Refer to Section 19-704.02 D. 2.)

2. B. Rate of Earnings

   1. 1. Five-Day Workweek Schedule of 37.5 or 40 Hours Per Week

      1. a. To determine the number of hours in a workday, divide the total number of hours an employee is regularly scheduled to work during a week by five (regardless of the number of days the employee actually reports to work).

      2. b. Service of Ten Years or Less

         Employees on a five-day workweek schedule with service time of less than ten years shall earn annual leave at the rate of 1¹⁄₄ workdays per month of service in each calendar year. (See Chart #1 and Chart #2 below.)

      3. c. Service of More Than Ten Years

         Employees on a five-day per workweek schedule with State service time of more than ten years shall earn a bonus of 1¹⁄₄ workdays of annual leave for each year of service over ten years. (See Chart #1 and Chart #2 below.)

         Chart #1

         Five Days, 37.5 Hours Per Workweek Schedule

         (may be rounded to the nearest two decimal places)

         	Earning Rate
         Years of Service	Days Per Year	Hours Per Month
         1-10	15.00	9.375
         11	16.25	10.156
         12	17.50	10.937
         13	18.75	11.718
         14	20.00	12.500
         15	21.25	13.281
         16	22.50	14.062
         17	23.75	14.843
         18	25.00	15.624
         19	26.25	16.406
         20	27.50	17.187
         21	28.75	17.968
         22 & over	30.00	18.750

         Chart #2

         Five Days, 40 Hours Per Workweek Schedule

         (may be rounded to the nearest two decimal places)

         	Earning Rate
         Years of Service	Days Per Year	Hours Per Month
         1-10	15.00	10.000
         11	16.25	10.833
         12	17.50	11.666
         13	18.75	12.500
         14	20.00	13.333
         15	21.25	14.167
         16	22.50	15.000
         17	23.75	15.833
         18	25.00	16.667
         19	26.25	17.500
         20	27.50	18.333
         21	28.75	19.167
         22 & over	30.00	20.000

   2. 2. Schedules Other Than a Five-Day Workweek of 37.5 or 40 Hours Per Week

      1. a. Law enforcement employees who are regularly scheduled to work 43 hours per week. Forty-three hours divided by five equals a workday of 8.6 hours;
      2. b. Fire protection employees who are regularly scheduled to work 53 hours per week. Fifty-three hours divided by five equals a workday of 10.6 hours;
      3. c. Part-time employees who are regularly scheduled to work 20 hours per week. Twenty hours divided by five equals a workday of four hours; or
      4. d. Full-time employees who are regularly scheduled to work 39 hours per week. Thirty-nine hours divided by five equals a workday of 7.8 hours.

      All employees earn the number of days per year based on their years of service. However, the earning rate in hours per month varies according to the length of the workday. If the workday differs from eight hours, divide the number of hours in the workday by eight, then multiply this ratio by the earnings rate in the last column of Chart #2 above. Examples of such schedules could include:

3. C. Maximum Accrual and Carryover

   1. 1. Employees shall be permitted to carryover from one calendar year to the next any unused annual leave up to a total accumulation of 45 workdays. During the calendar year, an employee may earn annual leave in excess of the 45 workdays; however, the employee may only carryover 45 days to the next calendar year.
   2. 2. An employee who changes from being full-time to part-time or from part-time to full-time, without a break in service, shall retain the annual leave hours previously earned. If this change results in the employee having a maximum accumulation in excess of 45 workdays as of the effective date of the change, the employee shall not forfeit the excess. The employee shall retain this excess leave which shall be the maximum amount the employee may carry over into future years. If the employee subsequently reduces the amount of such leave carried over, the reduced amount, if in excess of 45 workdays, shall become the employee’s maximum carryover into future years. If the employee further reduces the amount of such leave carried over to 45 workdays or less, 45 days shall become the maximum amount of unused annual leave the employee may thereafter carryover. During the calendar year, an employee may earn annual leave in excess of the 45 workdays; however, the employee may only carryover 45 days to the next calendar year.

HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volume 40, Issue No. 10, eff October 28, 2016; SCSR 48-9, eff September 27, 2024.