(a) The Division shall provide the personnel to serve as staff for the Council. Such staff shall have the duty and responsibility to:

1. (1) Maintain an accurate and complete record of all meetings, hearings, proceedings, correspondence and technical work performed by and for Council;
2. (2) Make all records and documents of Council available for public inspection any time during normal working hours;
3. (3) Prepare and provide all information, documents and exhibits necessary for the Council agendas and meetings; and,
4. (4) Perform such other related tasks as may, from time to time, arise.