Transactions affecting a patron’s outstanding indebtedness to the certificate holder shall be recorded in chronological order in the patron’s credit file. Credit transactions shall be recorded separately from transactions related to customer deposits under § 465a.23 (relating to customer deposits). The following information shall be included in the credit file:

1. (1) The date, amount and check number of each Counter Check accepted from the patron.
2. (2) The date, method, amount and, if applicable, the personal check number of each redemption transaction and the check number of the Counter Check returned to the patron.
3. (3) The date, amount and check number of each personal check used for a substitution transaction and the check number of the Counter Check returned to the patron.
4. (4) The date, amount and check number of each replacement Counter Check accepted from the patron in a consolidation transaction and the check numbers of the initial Counter Checks that were consolidated and returned to the patron.
5. (5) The date, amount and check number of each Counter Check deposited.
6. (6) The date, amount and check number of each personal check or Counter Check returned to the certificate holder by the patron’s bank and the reason for its return.
7. (7) The outstanding balance after each transaction.
8. (8) The date, amount and check number of any Counter Checks or personal checks that have been partially or completely written off by the certificate holder and a brief explanation of the reason for the write off.

Cross References

This section cited in 58 Pa. Code § 609a.19 (relating to use of an electronic credit system for the processing of Counter Checks and customer deposits).