(a) An IBHS agency shall maintain records that contain the following for at least 4 years:
- (1) Inspection reports, certifications or licenses issued by State and local agencies.
- (2) A detailed agency service description in accordance with § 5240.5 (relating to service description).
- (3) A written emergency plan that includes, at a minimum, a plan for natural disasters, inclement weather and medical emergencies.
(4) Human resources policies and procedures that address the following:
- (i) Job descriptions for staff positions.
- (ii) Staff work schedules and time sheets.
- (iii) Criminal history checks, child abuse certifications and training on and compliance with the mandated reporting requirements in 23 Pa.C.S. § § 6301—6386 (relating to Child Protective Services Law) and 55 Pa. Code Chapter 3490 (relating to protective services).
- (5) Written agreements to coordinate services in accordance with § 5240.7 (relating to coordination of services).
- (6) Daily schedules for group services if providing group services.
- (7) Quality improvement plan in accordance with § 5240.61 (relating to quality improvement requirements).
(b) An IBHS agency shall maintain staff personnel records that include the following for at least 4 years after the staff person is no longer employed by the agency:
- (1) Documentation of staff credentials or qualifications.
- (2) Documentation of completion of required training for staff, including completion of continuing education credits required for professionally licensed staff in accordance with the applicable professional regulations.
- (3) Criminal history checks and child abuse certifications.
- (4) The staff person’s individual training plan in accordance with § 5240.13 (relating to staff training plan).
Cross References
This section cited in 55 Pa. Code § 1155.22 (relating to ongoing responsibilities of providers); 55 Pa. Code § 5240.6 (relating to restrictive procedures); and 55 Pa. Code § 5240.13 (relating to staff training plan).