Public works/engineering records shall be maintained as follows:

1. (1) Applications/licenses/permits for access driveway locations, handicapped parking spaces, load zones and signs.

   1. (i) Annual or short-term. Retain these records 3 years after expiration.
   2. (ii) Continuing/indefinite. Retain these records until revoked or suspended.
2. (2) Complaints and notification of hazards. Retain these records 2 years after correction/final resolution.

3. (3) Construction records.

   1. (i) Engineering and survey notes and drawings. Retain these records permanently.
   2. (ii) Plans and specifications. Retain these records until structure is reconstructed or is no longer municipal property/responsibility; transfer to new owner, if appropriate.
4. (4) Equipment records. Retain these records for life of equipment.
5. (5) Highway transfers. These records include agreements, encumbrances, engineering data, general project information, maps, resolutions and other supporting papers. Retain these records permanently.
6. (6) Liquid fuels tax records. Retain these records 7 years.

7. (7) Maintenance records—road/building/facility.

   1. (i) Routine. Retain these records 5 years.
   2. (ii) Structural. Retain these records until structure is reconstructed or is no longer municipal property/responsibility; transfer to new owner, if appropriate.
8. (8) Maps. Retain 1 copy permanently. Retain other copies until superseded or obsolete.
9. (9) Motor vehicle records. Retain these records until retirement or sale of vehicle; transfer to new owner if appropriate.
10. (10) Road and bridge books and papers. Retain these records permanently.
11. (11) Road mileage reports submitted to the Department of Transportation. Retain these records permanently.
12. (12) Road operations procedures. Retain these records until superseded.
13. (13) Stormwater management records, including agreements and requirements, applications for reimbursement, copies of county plan, site plans and technical studies. Retain these records permanently.

14. (14) Street light records.

    1. (i) Installation records and plans. Retain these records until light is removed or replaced.
    2. (ii) Routine maintenance records. Retain these records 5 years.

15. (15) Street records.

    1. (i) Assessment notification records. Retain these records 3 years after all payments have been made.
    2. (ii) Opening orders and deeds of dedication. Retain these records permanently.
    3. (iii) Street cut/excavation permits. Retain these records 5 years.
16. (16) Traffic sign and signal records, including installation and maintenance records, permits and plans. Retain these records until sign/signal is removed or replaced.
17. (17) Traffic studies, including delay and traffic flow studies, speed, time and volume. Retain these records as long as of administrative value.
18. (18) Transportation system performance forms submitted to the Department of Transportation. Retain these records 3 years.
19. (19) Underground conduit records. Retain these records permanently.

Source

The provisions of this § 15.63 adopted February 18, 1994, effective February 19, 1994, 24 Pa.B. 993.

Cross References

This section cited in 46 Pa. Code § 15.51 (relating to general provisions); and 46 Pa. Code § 15.52 (relating to applicability).