4 Pa. Code § 167.32 – Journal entries.

(a) Journal entry requirements. The requirements for journal entries are set forth in 57 Pa.C.S. § 319(c) (relating to journal).
(b) Separate entries. Each notarial act must be indicated as a separate entry in the journal. Blank lines between journal entries must be stricken.
(c) Blank spaces within entries. Each entry in a journal shall be completed fully, with no blank spaces or boxes.
(d) Prohibited entries. A journal may not contain any personally identifiable information about an individual appearing before the notary public. As used in this subsection, ‘‘personally identifiable information’’ includes any of the following:
1. (1) Information about an individual that can be used to distinguish or trace an individual’s identity, such as any part of a Social Security number, full driver’s license number or government-issued nondriver identification card number, date and place of birth, mother’s maiden name or biometric records.
2. (2) Other information that is linked or linkable to an individual, such as medical, educational, financial and employment information.
(e) Optional entries. A journal may contain any of the following:
1. (1) The signature of the individual for whom the notarial act is performed and any additional information about a specific transaction that might assist the notary public to recall the transaction, including the date of the record.
2. (2) Terminal numbers of identification credentials, including the last four digits of a driver’s license or passport.
(f) Fees. When documenting notarial fees in the journal, each fee charged must correspond to the notarial act performed. If a notary public waives the right to charge a fee, the notary public shall indicate this fact in the journal entry using notations such as ‘‘n/c’’ (no charge), ‘‘0’’ (zero) or ‘‘—’’ (dash).