37 Pa. Code § 68.22 – Program implementation.

(a) The president judge of the court of common pleas shall appoint an appropriate person to implement the Program. The designated official shall develop policies and procedures which clearly communicate the importance of fee collection and monitoring of payments to managers, supervisors and probation officers. These policies and procedures shall include the following:
1. (1) County sentenced supervision. If an offender is placed under supervision of the county in which the offender was sentenced, that offender shall be required to pay a monthly supervision fee to that county unless this requirement is waived or deferred by the court or its supervising agency.
2. (2) Intercounty supervision. If an offender is transferred from one county to another county in this Commonwealth, the monthly supervision fee shall be paid to the receiving county if the offender has the ability to pay as determined by the supervising agency.
3. (3) Interstate supervision. If an offender is transferred through the Interstate Compact from a county in this Commonwealth to another state, the offender is no longer required to pay a supervision fee to the sending county in this Commonwealth. The transferred offender shall comply with the conditions of supervision of the receiving state, including a supervision fee, if applicable. An offender received for supervision from another state through the Interstate Compact is required to pay a monthly supervision fee unless this requirement is waived or deferred by the supervising agency.
4. (4) Cooperative supervision. If an offender is under the supervision of the Board and a county adult probation/parole agency, the agency actively supervising the offender shall receive the monthly supervision fee. If both agencies are providing active supervision, supervision fees shall be paid to only one agency and the Board’s District Director for that area shall confer with the county chief adult probation officer to resolve the issue based upon the following criteria:
  1. (i) The agency supervising the sentence with the latest maximum term expiration date.
  2. (ii) The availability of specialized programs.
(b) Probation/parole administrators, in concert with the court, shall adopt classification systems and case management standards which assure that offenders who pay a supervision fee on a regular basis are not kept on supervision longer than necessary.
(c) The president judge of the court of common pleas shall establish the priority of court ordered payments, including supervision fees.
(d) The agency responsible for implementation of the Program shall inform the offender of the following:
1. (1) The offender’s obligation and responsibility to pay the supervision fee as ordered and according to the payment schedule as determined by the supervising or collecting agency, or both.
2. (2) The offender’s responsibility to initiate a request for the fee to be reduced, waived or deferred based on the offender’s inability to pay the fee.
3. (3) The range of sanctions available to the supervising agency and the court in the event the offender fails to pay the supervision fee as ordered.
(e) The agency administrator or a designee, responsible for implementation of the Program, shall monitor Program operation through inspections and reviews at least annually to determine compliance with policies and procedures.
(f) On or before August 31 of each year, the president judge of the court of common pleas shall provide the Board with an annual statement which fully reflects collections deposited into and expenditures from the County Offender Supervision Fund for the preceding fiscal year.