1. (a) A reporting agency or other interested agency, department, board, commission or official desiring information, records or statistics collected under the act shall address the request to the Commissioner, State Police, Department Headquarters, 1800 Elmerton Avenue, Harrisburg, Pennsylvania 17110. The request shall be made upon the official letterhead stationery of the requesting agency, department, board, commission or official and shall specify:

   1. (1) The exact information, records or statistics being requested.
   2. (2) The need for and anticipated use of the information, records or statistics being requested.

2. (b) The Commissioner, or a designee, will determine whether or not the requested information, records or statistics will be furnished and will inform the requestor of the determination. The determination will be based upon consideration of:

   1. (1) The information furnished by the requestor as provided in subsection (a).
   2. (2) The necessity to preserve the information, records or statistics.
   3. (3) The necessity to protect confidential information or the circumstances of a pending prosecution.

Cross References

This section cited in 37 Pa. Code § 53.12 (relating to responsibilities of the Department).