28 Pa. Code § 912.81
A provider shall submit the following information annually on a form designed by the Council and in accordance with a submission schedule developed by the Council.
The provisions of this § 912.81 adopted January 29, 1988, effective January 30, 1988, 18 Pa.B. 459.
Purpose
The purpose of this manual is to provide data sources with the technical specifications necessary for data collection and data submissions to the Council. According to Act 89, the collection of health data by the Council will be used to facilitate the continuing provision of quality, cost-effective health services throughout the Commonwealth by providing data and information to the purchasers and consumers of health care on both cost and quality of health care services.
Volume A pertains to data submission formats for hospitals and ambulatory service facilities. The Council will collect the raw data from the various data sources, using some key matching data elements, merge the data to provide records per hospitalization or major ambulatory service visit.
Index Hospital and Ambulatory Service Facility Reporting Manual Header Record Manual Trailer Record Manual Hospital and Ambulatory Service Facility Tape Format Appendices
Index by Data Element Name
| Data Element Name | Field # | UB-92 Form Locater |
| Admission Date | 5 | 6 |
| Admission Hour | 40 | 18 |
| Admission—Type of | 26 | 19 |
| Admission—Source of | 27 | 20 |
| Admitting Diagnosis | 36 | 76 |
| Certification/SSN/ Health Insurance Claim Number | 29a—c | 60 |
| Discharge Date | 6 | 6 |
| Discharge Hour | 41 | 21 |
| Diagnosis Related Group (DRG) | 24 | 2h |
| E-Code | 37 | 77 |
| Employer Name | 32a—c | 65 |
| Employment Status | 34a—c | 64 |
| Estimated Amount Due | 14g | 55 |
| Federal Tax ID | 39 | 5 |
| HCPCS/Rates | 13a—w6 | 44 |
| Hispanic/Latino Origin or Descent | 35a | 2i |
| Non-Covered Charges | 13a—w5 | 48 |
| Patient Discharge Status | 20 | 22 |
| Patient Date of Birth | 2 | 14 |
| Patient Control Number | 23 | 3 |
| Patient—Uniform Identification | 1 | 2a |
| Patient Race | 35b | 2j |
| Patient Relationship to Insured | 28a—c | 59 |
| Patient Sex | 3 | 15 |
| Patient Zip Code | 4 | 13 |
| Payor Group Number | 19 | 62 |
| Payor Identification | 14b | 50 |
| Physician Identification—Attending | 11 | 82 |
| Physician Identification—Operating | 12 | 83 |
| Physician Identification—Referring | 38 | 82 |
| Principal Diagnosis | 7a | 67 |
| Principal Procedure Code and Date | 8a, 8b | 80 |
| Prior Payments—Payor and Patient | 14f | 54 |
| Procedure Coding Method Used | 25 | 79 |
| Provider Quality | 21a | 2d |
| Provider Service Effectiveness | 21b | 2e |
| Revenue Code | 13a—w2 | 42 |
| Reserve Field | 21e | HC4 |
| Secondary Diagnosis | 7b—i | 68—75 |
| Secondary Procedure Code and Date | 9 | 81 |
| Service Date | 13a—w7 | 45 |
| Total Charges | 13a—w4 | 47 |
| Type of Bill | 22 | 4 |
| Uniform Identifier of Health Care Facility | 10 | 2b |
| Uniform Identifier of Primary Payor | 17 | 2c |
| Units of Service | 13a—w3 | 46 |
| Unusual Occurrence—Nosocomial Infection | 21c | 2f |
| Unusual Occurrence—Readmission | 21d | 29 |
Index by Field Number
| Data Element Name | Field # | UB-92 Form Locater |
| Patient—Uniform Identification | 1 | 2a |
| Patient Date of Birth | 2 | 14 |
| Patient Sex | 3 | 15 |
| Patient Zip Code | 4 | 13 |
| Admission Date | 5 | 6 |
| Discharge Date | 6 | 6 |
| Principal Diagnosis | 7a | 67 |
| Secondary Diagnosis | 7b—i | 68—75 |
| Principal Procedure Code and Date | 8a, 8b | 80 |
| Secondary Procedure Code and Date | 9 | 81 |
| Uniform Identifier of Health Care Facility | 10 | 2b |
| Physician Identification—Attending | 11 | 82 |
| Physician Identification—Operating | 12 | 83 |
| Revenue Code | 13a—w2 | 42 |
| Units of Service | 13a—w3 | 46 |
| Total Charges | 13a—w4 | 47 |
| Non-Covered Charges | 13a—w5 | 48 |
| HCPCS/Rates | 13a—w6 | 44 |
| Service Date | 13a—w7 | 45 |
| Payor Identification | 14b | 50 |
| Prior Payments—Payor and Patient | 14f | 54 |
| Estimated Amount Due | 14g | 55 |
| Uniform Identifier of Primary Payor | 17 | 2c |
| Payor Group Number | 19 | 62 |
| Patient Discharge Status | 20 | 22 |
| Provider Quality | 21a | 2d |
| Provider Service Effectiveness | 21b | 2e |
| Unusual Occurrence—Nosocomial Infection | 21c | 2f |
| Unusual Occurrence—Readmission | 21d | 29 |
| Reserve Field | 21e | |
| Type of Bill | 22 | 4 |
| Patient Control Number | 23 | 3 |
| Diagnosis Related Group (DRG) | 24 | 2h |
| Procedure Coding Method Used | 25 | 79 |
| Admission—Type of | 26 | 19 |
| Admission—Source of | 27 | 20 |
| Patient Relationship to Insured | 28a—c | 59 |
| Certification/SSN/Health Insurance Claim Number | 29a—c | 60 |
| Employer Name | 32a—c | 65 |
| Employment Status | 34a—c | 64 |
| Hispanic/Latino Origin or Descent | 35a | 2i |
| Patient Race | 35b | 2j |
| Admitting Diagnosis | 36 | 76 |
| E-Code | 37 | 77 |
| Physician Identification—Referring | 38 | 82 |
| Federal Tax ID | 39 | 5 |
| Admission Hour | 40 | 18 |
| Discharge Hour | 41 | 21 |
Hospital and Ambulatory Service Facility Reporting Manual
| Field 1 | Revised 3/25/88, 1/1/94 | ||
| Data Element: | Uniform Patient ID | ||
| Definition: | Patient’s Social Security Number | ||
| Procedures: | Right justify, no dashes. If the patient’s Social Security Number is unknown, fill this field with blanks after contacting the Department of Social Security in your area. | ||
| Field Size: | 1 field, 9 characters | ||
| Record Position: | 1—9 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 2a (Pos 1—9 of 29 character field, upper line) | ||
| Field 2 | Revised 4/1/90 | ||
| Data Element: | Patient Birthdate | ||
| Definition: | Date of birth of the patient | ||
| Procedure: | MMDDYYYY, No dashes Example: 01011992 | ||
| Field Size: | 1 field, 8 characters | ||
| Record Position: | 10—17 | ||
| Format: | Numeric | ||
| Reference: | UB-92, Item 14 | ||
| Field 3 | |||
| Data Element: | Patient Sex | ||
| Definition: | The sex of the patient as recorded at the date of admission, outpatient service, or start of care. | ||
| Procedure: | M = Male F = Female U = Unknown | ||
| Field Size: | 1 field, 1 character | ||
| Record Position: | 18 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 15 | ||
| Field 4 | Revised 1/1/94 | ||
| Data Element: | Patient Zip Code | ||
| Definition: | Zip code of patient taken from the patient name and address field. | ||
| Procedure: | XXXXXYYYY Five character zip code with a four character extension. Facility should attempt to obtain the 4 character zip code extension, however, if the four character extension is unknown, fill with blanks. Left justify. | ||
| Field Size: | 1 field, 9 characters | ||
| Record Position: | 19—27 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 13 | ||
| Field 5 | Revised 4/1/90 | ||
| Data Element: | Date of Admission | ||
| Definition: | The date that the patient was admitted to the provider for inpatient care or start of care. | ||
| Procedure: | MMDDYYYY Example: 01011992 | ||
| Field Size: | 1 field, 8 characters | ||
| Record Position: | 28—35 | ||
| Format: | Numeric | ||
| Reference: | UB-92, Item 6 (taken from the ‘‘FROM’’ Date field) | ||
| Field 6 | Revised 4/1/90 | ||
| Data Element: | Date of Discharge | ||
| Definition: | Inpatient: The ending service date of patient care. The date that the patient was discharged from the provider’s care. | ||
| Procedure: | MMDDYYYY Example: 01011992 | ||
| Field Size: | 1 field, 8 characters | ||
| Record Position: | 36—43 | ||
| Format: | Numeric | ||
| Reference: | UB-92, Item 6, (taken from ‘‘Through’’ Date field) | ||
| Field 7a | Revised 7/1/88, 4/1/90, 1/1/94 | ||
| Data Element: | Principal Diagnosis Code | ||
| Definition: | The code describing the principal diagnosis (i.e., the condition established after study to be chiefly responsible for causing this hospitalization) that exists at the time of admission or discovered subsequently that has an effect on the length of stay. | ||
| Procedure: | Use ICD-9-CM codes. ‘‘V’’ codes are permitted. The reporting of the decimal between the third and fourth digits is unnecessary because it is implied. Left justify. Fill with blanks right. The code structure must be consistent with the information provided in Fields 7b—i and 25. | ||
| Field Size: | 1 field, 6 characters | ||
| Record Position: | 48—53 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 67 | ||
| Field 7b, c, d, e, f, g, h, i Revised 4/1/93, 1/1/94 | |||
| Data Element: | Secondary Diagnosis Codes | ||
| Definition: | The diagnoses codes corresponding to additional conditions that co-exist at the time of admission, or discovered subsequently, and which have an effect on the treatment received or the length of stay. | ||
| Procedure: | The code structure must be consistent with the coding used in Fields 7a, 25 and 30. The reporting of the decimal between the third and fourth digits is unnecessary because it is implied. Use ICD-9-CM codes. Other diagnoses codes will permit the use of ICD-9-CM ‘‘V’’—codes where appropriate. (See Field 37—E-Code to determine other E-Code placement.) Left justify. Blank fill. | ||
| Field Size: | 8 fields, 6 characters | ||
| Record Position: | 7b 54—59 | 7f 78—83 | |
| 7c 60—65 | 7g 84—89 | ||
| 7d 66—71 | 7h 90—95 | ||
| 7e 72—77 | 7i 96—101 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Items 68—75 | ||
| Field 8a, 8b | Revised 1/1/94 | ||
| Data Element: | Principal Procedure Code and Date | ||
| Definition: | The code that identifies the principal procedure performed during the period between admission and discharge and the date on which the principal procedure described was performed. | ||
| Procedure: | The code structure must be consistent with the information provided in Fields 9 and 25. Use ICD-9-CM codes unless the payor requires HCPCS or CPT-4. The reporting of the decimal between the second and third digits is unnecessary because it is implied. Left justify. Blank fill right. The date must be equal to or greater than admission date (Field 5) and equal to or less than discharge date (Field 6). Record date as MMDD | ||
| Field Size: | 2 fields, 5 character Procedure Code 4 character date | ||
| Record Position: | 8a 114—120 (Procedure Code) 8b 121—124 (Date) | ||
| Format: | Procedure Code = alphanumeric Date = numeric | ||
| Reference: | UB-92, Item 80 | ||
| Field 9a1, 9a2, 9b2, 9c1, 9c2, 9d1, 9d2, 9e1, 9e2 Revised 3/25/88, 1/1/94 | |||
| Data Element: | Secondary Procedure Codes and Dates | ||
| Definitions: | The codes identifying all significant procedures other than the principal procedure and the dates (identified by code) on which the procedures were performed. Report those that are most important for the episode of care and specifically any therapeutic procedures closely related to the principal diagnosis. | ||
| Procedure: | The code structure must be consistent with the information provided in Fields 8 and 25. Use ICD-9-CM codes unless the payor requires HCPCS or CPT-4. Enter codes in descending order of importance. The reporting of the decimal between the second and third digits is unnecessary because it is implied. Left justify. Blank fill right. Record date as MMDD. Date must be equal to or greater than admission date (Field 5) and equal to or less than the discharge date (Field 6). | ||
| Field Size: | 5 fields, 7 character Procedure Code 4 character date | ||
| Record Position: | 9a1 125—131 (Procedure Code) | 9d1 158—164 | |
| 9a2 132—135 (Date) | 9d2 165—168 | ||
| 9b1 136—142 (Procedure Code) | 9e1 169—175 | ||
| 9b2 143—146 (Date) | 9e2 176—179 | ||
| 9c1 147—153 (Procedure Code) | |||
| 9c2 154—157 (Date) | |||
| Format: | Procedure Code = alphanumeric Date = numeric | ||
| Reference: | UB-92, Item 81a—e | ||
| Field 10 | Revised 4/1/90, 7/1/88 | ||
| Data Element: | Uniform Identifier for Health Care Facility. | ||
| Definition: | Number identifying the provider facility as developed and used by Medicaid. (See Appendix A.) If your unit is not listed in Appendix A, please contact the Council in writing and we will provide you with a Council assigned number for the unit. | ||
| Procedure: | Left justify. Blank fill right. | ||
| Field Size: | 1 field, 8 characters | ||
| Record Position: | 1751—1758 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 2b (Pos 10—17 of 29 character field, upper line) | ||
| Field 11 | Revised 3/25/88, 4/1/90 | ||
| Data Element: | Attending Physician ID | ||
| Definition: | The PA state license number of the physician who would normally be expected to certify and recertify the medical necessity of the services rendered and/or who has primary responsibility for the patient’s medical care and treatment. | ||
| Procedure: | Character 1—9 = PA State License Number Character 10—21 = Last Name Character 22—23 = First & Middle Initials Do not place the ‘‘PA’’ in the PA State License number in this field. Format as follows: MD123456L. Left justify. Blank fill right, if name unknown. | ||
| Field Size: | 1 field, 23 characters | ||
| Record Position: | 203—225 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 82 (lower line) | ||
| Field 12 | Revised 3/25/88, 4/1/90 | ||
| Data Element: | Operating Physician ID | ||
| Definition: | The PA state license number of the physician other than the attending physician who performed the principal procedure. | ||
| Procedure: | Character 1—9 = PA State License Number Character 10—21 = Last Name Character 22—23 = First & Middle Initials Do not place the ‘‘PA’’ in the PA State License Number in this field. Format as follows: MD123456L. If no procedure performed, leave blank. Left justify. Blank fill right, if name unknown. | ||
| Field Size: | 1 field, 23 characters | ||
| Record Position: | 226—248 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 83 (lower line) | ||
| Field 13a2—13w2 | |||
| Data Element: | Revenue Code | ||
| Definition: | A code which identifies a specific accommodation, ancillary service or billing calculation. | ||
| Procedure: | See the table that indicates payers’ specific needs for detailed revenue code information. (See Appendix C.) (See Appendix G for instructions when there are more than 23 lines which would create the need for a second page.) Left justify. Line 23 will be 001 | ||
| Field Size: | 23 fields, 4 characters each | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 42 | ||
| Record Position: | 13a2 249—252 | 13i2 633—636 | 13q2 1017—1020 |
| 13b2 297—300 | 13j2 681—684 | 13r2 1065—1068 | |
| 13c2 345—348 | 13k2 730—732 | 13s2 1113—1116 | |
| 13d2 393—396 | 13l2 777—780 | 13t2 1161—1164 | |
| 13e2 441—444 | 13m2 825—828 | 13u2 1209—1212 | |
| 13f2 489—492 | 13n2 873—876 | 13v2 1257—1260 | |
| 13g2 537—540 | 13o2 921—924 | 13w2 1305—1308 | |
| 13h2 585—588 | 13p2 969—972 | ||
| Field 13a3—13w3 | Revised 3/25/88 | ||
| Data Element: | Units of Service | ||
| Definition: | A quantitative measure of services rendered by revenue category to or for the patient to include items such as number of accommodation days, miles, pints of blood, or renal dialysis treatments, etc., according to Medicare definitions. | ||
| Procedure: | Right justify. Zero fill left. Last line fill with zeroes. (See Appendix C.) (See Appendix G for instructions when there are more than 23 lines which would create the need for a second page.) | ||
| Field Size: | 23 fields, 7 characters | ||
| Format: | Numeric | ||
| Reference: | UB-92, Item 46 | ||
| Record Position: | 13a3 270—276 | 13i3 654—660 | 13q3 1038—1044 |
| 13b3 318—324 | 13j3 702—708 | 13r3 1086—1092 | |
| 13c3 366—372 | 13k3 750—756 | 13s3 1134—1140 | |
| 13d3 414—420 | 13l3 798—804 | 13t3 1182—1188 | |
| 13e3 462—468 | 13m3 846—852 | 13u3 1230—1236 | |
| 13f3 510—516 | 13n3 894—900 | 13v3 1278—1284 | |
| 13g3 558—564 | 13o3 942—948 | 13w3 1326—1332 | |
| 13h3 606—612 | 13p3 990—996 | ||
| Field 13a4—13w4 | Revised 3/25/88, 1/1/94 | ||
| Data Element: | Total Charges (by Revenue Code Category) | ||
| Definition: | Total charges pertaining to the related revenue code for the current billing period as entered in the statement covers period. | ||
| Procedures: | Right justify. No decimal. Line 23 is the total of all charges in this column. (See Appendix G for instructions when there are more than 23 lines which would create the need for a second page.) | ||
| Field Size: | 23 fields, 10 characters each: Character 1 = credit {plus(+), minus(-), blank ( )} (If a blank is found, a + is assumed.) Character 2—8 = dollars fill with zeroes from credit character when applicable Character 9—10 = cents | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 47 | ||
| Record Position: | 13a4 277—286 | 13i4 661—670 | 13q4 1045—1054 |
| 13b4 325—334 | 13j4 709—718 | 13r4 1093—1102 | |
| 13c4 373—382 | 13k4 757—766 | 13s4 1141—1150 | |
| 13d4 421—430 | 13l4 805—814 | 13t4 1189—1198 | |
| 13e4 469—478 | 13m4 853—862 | 13u4 1237—1246 | |
| 13f4 517—526 | 13n4 901—910 | 13v4 1285—1294 | |
| 13g4 565—574 | 13o4 949—958 | 13w4 1333—1342 | |
| 13h4 613—622 | 13p4 997—1006 | ||
| Field 13a5—13w5 | Revised 3/25/88, 1/1/94 | ||
| Data Element: | Non-Covered Charges (by Revenue Category) | ||
| Definition: | Those charges that are not covered by a payor for this patient pertaining to the related revenue code. | ||
| Procedure: | Right justify. No decimal. Line 23 will be the total of all Non-Covered Charges. (See Appendix G for instructions when there are more than 23 lines which would create the need for a second page.) | ||
| Field Size: | 23 fields, 10 characters each: Character 1 = credit {plus, (+), minus (-), blank ( )} (If a blank is found, a + is assumed.) Character 2—8 = dollars fill with zeroes from credit character when applicable Character 9—10 = cents | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 48 | ||
| Record Position: | 13a5 287—296 | 13i5 671—680 | 13q5 1055—1064 |
| 13b5 335—344 | 13j5 719—728 | 13r5 1103—1112 | |
| 13c5 383—392 | 13k5 767—776 | 13s5 1151—1160 | |
| 13d5 431—440 | 13l5 815—824 | 13t5 1199—1208 | |
| 13e5 479—488 | 13m5 863—872 | 13u5 1247—1256 | |
| 13f5 527—536 | 13n5 911—920 | 13v5 1295—1304 | |
| 13g5 575—584 | 13o5 959—968 | 13w5 1343—1352 | |
| 13h5 623—632 | 13p5 1007—1016 | ||
| Field 13a6—13w6 | Revised 1/1/94 | ||
| Data Element: | HCPCS/Rates | ||
| Definition: | The accommodation rate for inpatient bills and the HCFA Common Procedure Coding System (HCPCS) applicable to ancillary services and outpatient bills. | ||
| Procedure: | Inpatient Bills: Accommodations must be entered in revenue code sequence. Dollar values reported in this field must include whole dollars and cents (NNNNNNNNN). When multiple rates exist for the same accommodation revenue code (e.g., semi-private room at $300 and $310), a separate revenue line should be used to report each rate, and the same revenue code should be reported on each line. Left justified for HCPCS. Right justified for rates. Field to be further developed. Until such time, fill this field with blanks. | ||
| Field Size: | 1 field, 23 lines, 9 positions | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item FL 44 | ||
| Record Position: | 13a6 253—261 | 13i6 637—645 | 13q6 1021—1029 |
| 13b6 301—309 | 13j6 685—693 | 13r6 1069—1077 | |
| 13c6 349—357 | 13k6 733—741 | 13s6 1117—1125 | |
| 13d6 397—405 | 13l6 781—789 | 13t6 1165—1173 | |
| 13e6 445—453 | 13m6 829—837 | 13u6 1213—1221 | |
| 13f6 493—501 | 13n6 877—885 | 13v6 1261—1269 | |
| 13g6 541—549 | 13o6 925—933 | 13w6 1309—1317 | |
| 13h6 589—597 | 13p6 973—981 | ||
| Field 13a7—13w7 | Revised 1/1/94 | ||
| Data Element: | Service Date | ||
| Definition: | Date that the indicated service was provided. | ||
| Procedure: | MMDDYYYY Field to be further developed. Until such time, fill this field with blanks. | ||
| Field Size: | 1 field, 23 lines, 8 positions | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item FL 45 | ||
| Record Position: | 13a7 262—269 | 13i7 646—653 | 13q7 1030—1037 |
| 13b7 310—317 | 13j7 694—701 | 13r7 1078—1085 | |
| 13c7 358—365 | 13k7 742—749 | 13s7 1126—1133 | |
| 13d7 406—413 | 13l7 790—797 | 13t7 1174—1181 | |
| 13e7 454—461 | 13m7 838—845 | 13u7 1222—1229 | |
| 13f7 493—501 | 13n7 886—893 | 13v7 1270—1277 | |
| 13g7 541—549 | 13o7 934—941 | 13w7 1318—1325 | |
| 13h7 598—605 | 13p7 982—989 | ||
| Field 14b1, 14b2, 14b3 | Revised 3/25/88, 7/1/88, 4/1/90, 1/1/94 | ||
| Data Element: | Payor Type and Identification | ||
| Definition: | Code identifying the type of payor organization and the name identifying the payor organization from which the provider might expect some payment for the bill. | ||
| Procedure: | Place primary payor in 14b1. {If this is a bill that will be paid by the patient (self-pay), place the word ‘‘self’’ in this line.} (Where the guarantor is different than the patient, the guarantor should be listed in 14b1. If the patient and the guarantor are the same, the word ‘‘self’’ should be used in 14b1) Place secondary payor in 14b2. Place tertiary payor in 14b3. The first two digits of this field indicate the payor type. The following coding scheme is to be used to determine the appropriate code. The first digit of the two digit code indicates the type of claims paying organization that will make payment. The second digit indicates the types of product offerings of those organizations. |
| First Digit | Second Digit | ||
| Medicare | 1 | Unknown/Other | 0 |
| Medicaid | 2 | HMO/PPO | 5 |
| Blue Cross | 3 | Health & Welfare Fund | 6 |
| Commercial | 4 | Workers’ Compensation | 7 |
| Patient Direct Bill | 0 | Auto | 8 |
| Employer Direct Bill | 5 | Association | 9 |
| Other Government | 8 | Unknown/Other | 9 |
| Facility should utilize best judgement when determining appropriate code. Codes for Champus, Black Lung, and U.S. Postal Service should be coded as 80 = other government. The following are the valid combinations of this two digit code. Any other codes will generate an error for invalid payor code. | |||
| Patient Direct Bill | 00 | ||
| HMO/PPO | 05 | ||
| Medicare | 10 | ||
| HMO/PPO | 15 | ||
| Medicaid | 20 | ||
| HMO/PPO | 25 | ||
| Blue Cross | 30 | ||
| HMO/PPO | 35 | ||
| Union Health & Welfare Fund | 36 | ||
| Association | 39 | ||
| Commercial | 40 | ||
| HMO/PPO | 45 | ||
| Union Health & Welfare Fund | 46 | ||
| Workers’ Compensation | 47 | ||
| Auto | 48 | ||
| Association | 49 | ||
| Employer Direct Bill | 50 | ||
| HMO/PPO | 55 | ||
| Union Health & Welfare Fund | 56 | ||
| Workers’ Compensation | 57 | ||
| Association | 59 | ||
| Other Government | 80 | ||
| Cat Fund | 88 | ||
| State Workers Insurance Fund | 87 | ||
| Other Unknown | 90 | ||
| If the payor is unknown, place the word ‘‘unknown’’ in this field. If Medicare is entered in line 14b1, this indicates that the provider has developed for other insurance and has determined that Medicare is the primary payor. Left justify Payor Name. If Field 17, Uniform Identifier of Primary Payor is blank, this field must be filled. The Council will develop uniform numbers for these payers. |
| Field Size: | 3 fields, 25 characters each | |
| Record Position: | 14b1 1353—1354 Payor code | 1355—1377 Payor Name |
| 14b2 1378—1379 Payor code | 1380—1402 Payor Name | |
| 14b3 1403—1404 Payor code | 1405—1427 Payor Name | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 50a, b, c | |
| Field 14f1, 14f2, 14f3, 14f4 | Revised 3/25/88, 1/1/94 | |
| Data Element: | Prior payments—Payor and Patient | |
| Definition: | The amount the hospital has received toward payment of this bill prior to the billing date, by the indicated payor. | |
| Procedure: | Right justify. No decimal. Place the amount paid by the patient in 14f4. 1 = A = Primary 2 = B = Secondary 3 = C = Tertiary 4 = P = Due from patient | |
| Field Size: | 1 field, 4 lines, 10 characters each Character 1 = credit {plus (+), minus (-), blank ( )} (If a blank is found, a + is assumed.) Character 2—8 = dollars fill with zeroes from credit character when applicable Character 9—10 = cents | |
| Record Position: | 14f1 1428—1437 14f2 1438—1447 14f3 1448—1457 14f4 1458—1467 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 54a, b, c, p | |
| Field 14g1, 14g2, 14g3, 14g4 | Revised 3/25/88, 1/1/94 | |
| Data Element: | Estimated Amount Due | |
| Definition: | The amount estimated by the hospital to be due from the indicated payor (estimated responsibility less prior payments). | |
| Procedure: | The Council will develop a methodology to apply to all hospitals. At the present time, fill with zeroes. | |
| Field Size: | 1 field, 4 lines, 10 characters each. Character 1 = credit {plus (+), minus (-), blank ( )} (If a blank is found, a + is assumed.) Character 2—8 = dollars fill with zeroes from credit character when applicable Character 9—10 = cents | |
| Record Position: | 14g1 1468—1477 14g2 1478—1487 14g3 1488—1497 14g4 1498—1507 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 55a, b, c, p | |
| Field 17 | Revised 3/25/88, 7/1/88, 1/1/94 | |
| Data Element: | Uniform Identifier of Primary Payers. | |
| Definition: | NAIC Number. If number is not on the attached listing, the Health Care Cost Containment Council will assign a number based on the name in field 14b. (See Appendix D.) | |
| Procedure: | If the NAIC number is unknown, this field may be blank. If this field is blank, Field 14b, Payor Identification, must be filled. The Council will develop numbers for those Payor numbers that are unknown. Left justify. Fill with blanks right. | |
| Field Size: | 1 field, 7 characters | |
| Record Position: | 1508—1514 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2c (Pos 18—24 of 29 character field, upper line) | |
| Field 19a, b, c | Revised 7/1/88, 1/1/94 | |
| Data Element: | Payor Group Number | |
| Definition: | The identification number, control number, or code assigned by the carrier or plan administrator to identify the group under which the individual is covered. Group number or policy number derived from Insurance Card as presented by the party responsible for the payment of this bill. | |
| Procedure: | Left justify. A = Primary Payer B = Secondary Payer C = Tertiary Payer If the claim is a self-pay claim, place the word ‘‘self’’ in this field. | |
| Field Size: | 3 lines, 17 characters | |
| Record Position: | 19a 1524—1540 19b 1541—1557 19c 1558—1574 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 62 | |
| Field 20 | Revised 1/1/94 | |
| Data Element: | Patient Discharge Status | |
| Definition: | A code indicating patient status as of the statement covers through date. |
| Procedure: | Right justify | ||
| Outpatient—zero fill | |||
| 01 | = | Discharged to home or self care (routine discharge) | |
| 02 | = | Discharged/transferred to another short term general hospital for inpatient care | |
| 03 | = | Discharged/transferred to skilled nursing facility (SNF) | |
| 04 | = | Discharged/transferred to an intermediate care facility (ICF) | |
| 05 | = | Discharged/transferred to another type of institution for inpatient care or referred for outpatient services to another institution | |
| 06 | = | Discharged/transferred to home under care of organized home health service organization | |
| 07 | = | Left against medical advice or discontinued care | |
| 08 | = | Discharged/transferred to home under care of a Home IV provider | |
| 09** | = | Admitted as an inpatient to this hospital | |
| 10—19 | = | Discharge to be defined at state level, if necessary | |
| 20 | = | Expired | |
| 21—29 | = | Expired to be defined at state level, if necessary | |
| 30 | = | Still patient or expected to return for outpatient services | |
| 31—39 | = | Still patient to be defined at state level, if necessary | |
| 40* | = | Expired at home | |
| 41* | = | Expired in a medical facility, e.g. hospital, SNF, ICF, or freestanding hospice | |
| 42* | = | Expired—place unknown | |
| 43—99 | = | Reserved for national assignment | |
| * For use only on Medicare claims for hospice care. ** For use only on Medicare outpatient claims. | |||
| Field Size: | 1 field, 2 characters | ||
| Record Position: | 1575—1576 | ||
| Format: | Numeric | ||
| Reference: | UB-92, Item 22 |
| Field 21a | Revised 7/1/88, 6/21/03 | |
| Data Element: | Provider Quality | |
| Definition: | Provider quality consistent with section 6(d) of the act (35 P. S. § 449.6(d)) and with § 911.3 (relating to council adoption of methodology). Periodically, the Council will review the methodology, and if change is necessary, it will be made by majority vote of the Council at a public meeting. Notice of the change will be given to all appropriate data sources within 30 days and at least 180 days before the change is to be implemented. | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1577 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2d (Pos 1 of 30 character field, lower line) |
| Field 21b | Revised 7/1/88, 4/1/90, 6/21/03 | |
| Data Element: | Provider Service Effectiveness | |
| Definition: | Provider service effectiveness consistent with section 6(d) of the act (35 P. S. § 449.6(d)) and with § 911.3. Periodically, the Council will review the methodology, and if change is necessary, it will be made by majority vote of the Council at a public meeting. Notice of the change will be given to all appropriate data sources within 30 days and at least 180 days before the change is to be implemented. | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1578 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2e (Pos 2 of 30 character field, lower line) |
| Field 21c | Revised 4/1/90 | |
| Data Element: | Unusual Occurrence | |
| Definition: | Infections acquired while in the Hospital. Nosocomial infections are defined as those infections that are clinically manifested after 72 hours in the hospital, unless: | |
| 1. they are evident within 72 hours after admission and are related to a previous hospitalization; or | ||
| 2. are related to a hospital procedure performed within the first 72 hours. | ||
| The Council will develop a methodology to apply to all hospitals. Until that time, fill with blanks. | ||
| Procedures: | One digit code as follows: 1 = Urinary Tract 2 = Surgical Wound 3 = Respiratory Tract 4 = Intravenous 5 = Multiple Types 6 = Undetermined 7 = Other 8 = No nosocomial infection present 9 = Unknown Outpatient—Blank fill | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1579 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2f (Pos 3 of 30 character field, lower line) | |
| Field 21d | Revised 3/25/88 | |
| Data Element: | Unusual Occurrence | |
| Definition: | Patient readmission to the hospital, from a previous discharge, within 30 days. The Council will develop a methodology to apply to all hospitals. Until that time, fill with zeroes. | |
| Procedure: | Right justify. Fill with the number of days since the previous admission. | |
| Field Size: | 1 field, 2 characters | |
| Record Position: | 1580—1581 | |
| Format: | Numeric | |
| Reference: | UB-92, Item 2g (Pos 4—5 of 30 character field, lower line) | |
| Field 21e | Revised 4/1/90 | |
| Data Element: | Reserve Field | |
| Definition: | To be reserved for future use by the Council. | |
| Field Size: | 1 field filler, 532 characters | |
| Record Position: | 1769—2300 | |
| Format: | Alphanumeric | |
| Field 22 | Revised 4/1/90 | |
| Data Element: | Type of bill | |
| Definition: | A code indicating the specific type of bill (inpatient, outpatient, adjustments, voids, etc.) |
| Procedure: | This three digit code requires 1 digit each, in the following sequence: | ||
| 1. | Type of facility | ||
| 2. | Bill classification | ||
| When an outpatient bill is coded, the first and second digits must appear on the Council’s tape in the following possible combinations: | |||
| 1st Digit: | 2nd Digit: | ||
| 1 | 3 | ||
| 1 | 9 | ||
| 7 | 3 | ||
| 7 | 9 | ||
| 7 | 1 | ||
| 8 | 3 | ||
| 8 | 9 | ||
| 3. | Frequency All positions must be fully coded | ||
| See Appendix E | |||
| Field Size: | 1 field, 3 characters | ||
| Record Position: | 1582—1584 | ||
| Format: | Alphanumeric | ||
| Reference: | UB-92, Item 4 |
| Field 23 | Revised 4/1/90, 1/1/94 | |
| Data Element: | Patient Control Number | |
| Definition: | Patient’s unique alphanumeric number assigned by the provider to facilitate retrieval of individual financial records and posting of the payment. Use your Patient Billing Account Number. | |
| Procedure: | Right justify | |
| Field Size: | 1 field, 20 characters | |
| Record Position: | 1585—1604 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 3 | |
| Field 24 | Revised 3/25/88, 4/1/90 | |
| Data Element: | Diagnosis Related Group (DRG) | |
| Definition: | The condition established after study as being chiefly responsible for this hospitalization. Classification of payment group based on diagnosis, age, treatment procedure, and discharge status. | |
| Procedure: | Right justify with leading zeroes. Use the Medicare grouper in effect for each reporting period for DRG classification. If unknown, the Council will assign the DRG code. | |
| Field Size: | 3 characters | |
| Record Position: | 1605—1607 | |
| Format: | Numeric | |
| Reference: | UB-92, Item 2h (Pos 6—8 of 30 character field, lower line) | |
| Field 25 | ||
| Data Element: | Procedure Coding Method Used | |
| Definition: | An indicator that identifies the coding method used for procedure coding on this bill. |
| Procedure: | 1—3 = | Reserved for state assignment |
| 4 = | CPT=4 | |
| 5 = | HCPCS (HCFA Common Procedure Coding System) | |
| 6—8 = | Reserved for National assignment | |
| 9 = | ICD-9-CM |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1608 | |
| Format: | Numeric | |
| Reference: | UB-92, Item 79 | |
| Field 26 | Revised 1/1/94 | |
| Data Element: | Type of Admission | |
| Definition: | A code indicating the priority of this admission |
| Procedure: | Code structure: | |
| 1 = Emergency | The patient requires immediate medical intervention as a result of severe, life threatening or potentially disabling conditions. Generally, the patient is admitted through the emergency room. | |
| 2 = Urgent | The patient requires immediate attention for the care and treatment of a physical or mental disorder. Generally the patient is admitted to the first available and suitable accommodation. | |
| 3 = Elective | The patient’s condition permits adequate time to schedule the availability of a suitable accommodation. | |
| 4 = Newborn | Use of this code necessitates the use of special Source of Admission Codes—see Field 27. | |
| 5—8 = | Reserved for National assignment. | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1609 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 19 |
| Field 27 | Revised 1/1/94 | |
| Data Element: | Source of Admission | |
| Definition: | A code indicating the source of this admission. | |
| Procedure: | Code structure (for Emergency, Elective or Other Type of Admission): | |
| 1 = Physician Referral | Inpatient: The patient was admitted to this facility upon the recommendation of his or her personal physician. | |
| 2 = Clinic Referral | Inpatient: The patient was admitted to this facility upon the recommendation of this facility’s clinic physician. | |
| 3 = HMO Referral | Inpatient: The patient was admitted to this facility upon the recommendation of a health maintenance organization physician. | |
| 4 = Transfer from a Hospital | Inpatient: The patient was admitted to this facility as a transfer from a Hospital from an acute care facility where he or she was an inpatient. | |
| 5 = Transfer from a Skilled Nursing Facility | Inpatient: The patient was admitted to this facility as a transfer from a skilled nursing facility where he or she was an inpatient. | |
| 6 = Transfer from another Health Care Facility | Inpatient: The patient was admitted to this facility as a transfer from a health care facility other than an acute care facility or a skilled nursing facility. This includes transfers from nursing homes, long term care facilities and skilled nursing facility patients that are at a non-skilled level of care. | |
| 7 = Emergency Room | Inpatient: The patient was admitted to this facility upon the recommendation of this facility’s emergency room physician. | |
| 8 = Court/LawEnforcement | Inpatient: The patient was admitted to this facility upon the direction of a court of law, or upon the request of a law enforcement agency representative. | |
| A—Z | Reserved for national assignment | |
| Code Structure (for Newborn): | ||
| 1 = Normal Delivery | A baby delivered without complications. | |
| 2 = Premature Delivery | A baby delivered with time and/or weight factors qualifying it for premature status. | |
| 3 = Sick Baby | A baby delivered with medical complications, other than those relating to premature status. | |
| 4 = Extramural Birth | A newborn born in a non-sterile environment. | |
| 5—8 = | Reserved for National assignment. | |
| Newborn coding structure must be used when the Type of Admissions (Field 26) code 4 | ||
| Field Size: | 1 Field, 1 character | |
| Record Position: | 1610 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 20 | |
| Field 28a, b, c | ||
| Data Element: | Patient’s Relationship to Insured | |
| Definition: | A code indicating the relationship of the patient to the identified insured. | |
| Procedure: | A = Primary Payer B = Secondary Payer C = Tertiary Payer Right justify. (See Appendix F for code definitions) | |
| Field Size: | 3 fields, 2 characters each | |
| Record Position: | 28a 1611—1612 28b 1613—1614 28c 1615—1616 | |
| Format: | Numeric | |
| Reference: | UB-92, Item 59a, b, c | |
| Field 29a, b, c | Revised 7/1/88, 4/1/90 | |
| Data Element: | Certification/SSN/Health Insurance Claim Number | |
| Definition: | Insured’s unique identification number assigned by the payer organization. | |
| Procedures: | A = Primary Payer B = Secondary Payer C = Tertiary Payer Left justify. If the claim is a self-pay claim, place the word ‘‘self’’ in this field. | |
| Field Size: | 3 fields, 19 characters each | |
| Record Position: | 29a 1617—1635 29b 1636—1654 29c 1655—1673 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 60a b, c | |
| Field 32a, b, c | Revised 3/25/88, 4/1/90 | |
| Data Element: | Employer Name | |
| Definition: | The name of the employer that might or does provide health care coverage for the individual who is responsible for the payment of this bill. | |
| Procedure: | A = Primary Payer B = Secondary Payer C = Tertiary Payer Left justify. If the name of the employer is unknown, place the word ‘‘unknown’’ in this field. | |
| Field Size: | 3 fields, 24 characters | |
| Record Position: | 32a 1674—1697 32b 1698—1721 32c 1722—1745 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 65a, b, c | |
| Field 34a, b, c | Revised 7/1/88, 4/1/90 | |
| Data Element: | Employment Status Code | |
| Definition: | A code used to define the employment status of the individual who is responsible for the payment of this bill. | |
| Procedure: | A = Primary Payer B = Secondary Payer C = Tertiary Payer | |
| Code Structure: | ||
| 1 Employed full time | Individual states that he/she is employed full time. | |
| 2 Employed part time | Individual states that he/she is employed part time. | |
| 3 Not Employed | Individual states that he/she is not employed full time or part time. | |
| 4 Self Employed 5 Retired 6 On active Military Duty 7—8 Reserved for National Assignment | ||
| 9 Unknown | Individual’s employment status is unknown. | |
| Field Size: | 3 fields, 1 character each | |
| Record Position: | 34a 1746 34b 1747 34c 1748 | |
| Format: | Numeric | |
| Reference: | UB-92, Item 64a, b, c | |
| Field 35a | Revised 4/1/93 | |
| Data Element: | Hispanic/Latino Origin or Descent | |
| Definition: | Hispanic/Latino Origin refers to people whose origins are from Spain, Mexico, or the Spanish speaking countries of Central or South America. Origin can be viewed as the ancestry, nationality, lineage, or country in which the person or his/her ancestors were born before their arrival in the United States | |
| Procedure: | 1 = Yes, Patient is of Hispanic Origin or Descent 2 = No, Patient is not of Hispanic Origin or Descent | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1749 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2i (Pos 9 of 30 character field, lower line) | |
| Field 35b | Revised 3/25/88, 4/1/93 | |
| Data Element: | Patient Race | |
| Definition: | This code indicates the patient’s racial background. | |
| Procedure: | Coding as follows: W = White B = Black A = Asian or Pacific Island I = Native American or Eskimo N = Other U = Unknown | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 1750 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 2j (Pos 10 of 30 character field, lower line) | |
| Field 36 | Revised 1/1/94 | |
| Data Element: | Admitting Diagnosis | |
| Definition: | The ICD-9-CM diagnosis code provided at the time of admission by the Attending Physician. | |
| Procedure: | The ICD-9-CM diagnosis code describing the admitting diagnosis as a significant finding representing patient distress, an abnormal finding on examination, a possible diagnosis based on significant findings, a diagnosis established from a previous encounter or admission, an injury, a poisoning, or a reason or condition (not an illness or injury) such as follow-up or pregnancy in labor. Report only one admitting diagnosis. This condition shall be determined based on the ICD-9-CM coding directives in Volumes I and II of the ICD-9-CM coding manuals and the official coding guidelines. The reporting of the decimal between the third and fourth digits is unnecessary because it is implied. Left justify. Blank fill right. | |
| Field Size: | 1 field, 6 characters | |
| Record Position: | 102—107 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, FL 76 | |
| Field 37 | Revised 1/1/94 | |
| Data Element: | E-Code—External Cause of Injury Code | |
| Definition: | The ICD-9-CM code for the external cause of an injury, poisoning, or adverse effect. | |
| Procedure: | Whenever there is a diagnosis of an injury, poisoning, or adverse effect, this field should be filled using the following priorities: 1. Principal diagnosis of an injury or poisoning; 2. Other diagnosis of an injury, poisoning, or adverse effect directly related to the principal diagnosis;3. Other diagnosis with an external cause. The reporting of the decimal between the third and fourth digits is unnecessary because it is implied. The data contained in this field will also appear in the Diagnosis fields (7a—7i). | |
| Field Size: | 1 field, 6 characters | |
| Record Position: | 108—113 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, FL 77 | |
| Field 38 | Revised 1/1/94 | |
| Data Element: | Referring Physician | |
| Definition: | The PA State License Number of the physician who referred the patient to the Admitting Physician for care and/or treatment. | |
| Procedure: | Character 1—9 = PA State License Number Character 10—21 = Last Name Character 22—23 = First & Middle Initial Do not place the ‘‘PA’’ in the PA State License Number in this field. Format as follows: MD123456L. Left justify. Blank fill right if name unknown. | |
| Field Size: | 1 field, 23 character | |
| Record Position: | 180—202 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 82 (upper line) | |
| Field 39 | Revised 1/1/94 | |
| Data Element: | Federal Tax ID | |
| Definition: | The number assigned to the provider by the Federal Government for tax reports purposes. Also known as a tax identification number (TIN) or employer identification number (EIN) | |
| Procedure: | Format: NN-NNNNNNN Left justify. Include hyphen. | |
| Field Size: | 1 field, 10 character | |
| Record Position: | 1759—1768 | |
| Format: | Alphanumeric | |
| Reference: | UB-92, Item 5 (lower line) | |
| Field 40 | Revised 1/1/94 | |
| Data Element: | Admission Hour | |
| Definition: | The hour during which the patient was admitted for inpatient care. |
| Procedure: | Code Structure: | |||
| Code | Time | Code | Time | |
| AM | PM | |||
| 00 | 12:00—12:59 | 12 | 12:00—12:59 | |
| Midnight | Noon | |||
| 01 | 01:00—01:59 | 13 | 01:00—01:59 | |
| 02 | 02:00—02:59 | 14 | 02:00—02:59 | |
| 03 | 03:00—03:59 | 15 | 03:00—03:59 | |
| 04 | 04:00—04:59 | 16 | 04:00—04:59 | |
| 05 | 05:00—05:59 | 17 | 05:00—05:59 | |
| 06 | 06:00—06:59 | 18 | 06:00—06:59 | |
| 07 | 07:00—07:59 | 19 | 07:00—07:59 | |
| 08 | 08:00—08:59 | 20 | 08:00—08:59 | |
| 09 | 09:00—09:59 | 21 | 09:00—09:59 | |
| 10 | 10:00—10:59 | 22 | 10:00—10:59 | |
| 11 | 11:00—11:59 | 23 | 11:00—11:59 | |
| 99 | Hour Unknown | |||
| Right justify. (All positions fully coded) | ||||
| Field Size: | 1 field, 2 positions | |||
| Record Position: | 44—45 | |||
| Format: | Numeric | |||
| Reference: | UB-92, Item 18 | |||
| Field 41 | ||||
| Data Element: | Discharge Hour | |||
| Definition: | Hour that the patient was discharged from inpatient care. | |||
| Procedure: | Code Structure: | |||
| Code | Time | Code | Time | |
| AM | PM | |||
| 00 | 12:00—12:59 | 12 | 12:00—12:59 | |
| Midnight | Noon | |||
| 01 | 01:00—1:59 | 13 | 01:00—01:59 | |
| 02 | 02:00—2:59 | 14 | 02:00—02:59 | |
| 03 | 03:00—03:59 | 15 | 03:00—03:59 | |
| 04 | 04:00—04:59 | 16 | 04:00—04:59 | |
| 05 | 05:00—05:59 | 17 | 05:00—05:59 | |
| 06 | 06:00—06:59 | 18 | 06:00—06:59 | |
| 07 | 07:00—07:59 | 19 | 07:00—07:59 | |
| 08 | 08:00—08:59 | 20 | 08:00—08:59 | |
| 09 | 09:00—09:59 | 21 | 09:00—09:59 | |
| 10 | 10:00—10:59 | 22 | 10:00—10:59 | |
| 11 | 11:00—11:59 | 23 | 11:00—11:59 | |
| 99 | Hour Unknown | |||
| Right justify. (All positions fully coded) | ||||
| Field Size: | 1 field, 2 positions | |||
| Record Position: | 46—47 | |||
| Format: | Numeric | |||
| Reference: | UB-92, Item 21 |
Header Record Manual
| Field 1 | |
| Data Element: | Data Source Identifier |
| Definition: | Number identifying the data source Hospitals—use your Medicaid ID Number (See Appendix A) |
| Procedures: | Left justify. Blank fill right. |
| Field Size: | 1 field, 25 characters |
| Record Position: | 1—25 |
| Format: | Alphanumeric |
| Field 2 | |
| Data Element: | Data Source Name/Address |
| Definition: | Name and address of the data source |
| Procedure: | Left justify. Fill with blanks right. | |
| Name = | Position 26—50 | |
| Address 1 = | Position 51—75 | |
| Address 2 = | Position 76—100 | |
| City = | Position 101—114 | |
| State = | Position 115—116 | |
| Zip Code = | Position 117—125 | |
| Field Size: | 1 field, 100 characters | |
| Record Position: | 26—125 | |
| Format: | Alphanumeric |
| Field 3 | ||
| Data Element: | Period Covered First Day | |
| Definition: | The first day of the quarter from which the data provided on this tape was contained. | |
| Procedure: | MMDDYY | |
| Field Size: | 1 field, 6 characters | |
| Record Position: | 126—131 | |
| Format: | Numeric | |
| Field 4 | ||
| Data Element: | Period Covered Last Day | |
| Definition: | The last day of the quarter from which the data provided on this tape was contained. | |
| Procedure: | MMDDYY | |
| Field Size: | 1 field, 6 characters | |
| Record Position: | 132—137 | |
| Format: | Numeric | |
| Field 5 | ||
| Data Element: | Run Date | |
| Definition: | The date that the data source produced this tape. | |
| Procedure: | MMDDYY | |
| Field Size: | 1 field, 6 characters | |
| Field Position: | 138—143 | |
| Format: | Numeric | |
| Field 6 | Revised 4/1/90 | |
| Data Element: | Filler | |
| Field Size: | 1 field filler, 2129 characters | |
| Record Position: | 170—2298 | |
| Format: | Alphanumeric | |
| Field 7 | ||
| Data Element: | Inpatient/Outpatient Indicator | |
| Definition: | Letter indicating whether the claims contained in this file are inpatient claims or outpatient claims. | |
| Procedure: | I = Inpatient O = Outpatient | |
| Field Size: | 1 field, 1 character | |
| Field Position: | 144 | |
| Format: | Alphanumeric | |
| Field 8 | ||
| Data Element: | Batch/Job/Run Number | |
| Definition: | Number for the hospital’s use in identifying the tape. | |
| Procedure: | Fill with the number that will identify this tape. | |
| Field Size: | 1 field, 25 characters | |
| Field Position: | 145—169 | |
| Format: | Alphanumeric | |
| Field 9 | Created 4/1/90 | |
| Data Element: | Submission Type | |
| Definition: | Code indicating whether this submission is an original submission, a resubmission of original data or a submission of correction data. | |
| Procedure: | Place code as follows: O = Original Submission R = Resubmission of original data C = Correction data | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 2299 | |
| Format: | Alphanumeric | |
| Field 10 | Revised 4/1/90 | |
| Data Element: | Record Type | |
| Definitions: | Code indicating this record to be a header record | |
| Procedure: | H = Header | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 2300 | |
| Format: | Alphanumeric |
Trailer Record Manual
| Field 1 | Revised 4/1/90 | |
| Data Element: | Number of records on this tape | |
| Definition: | Total number of records contained on this tape, not including the Header and Trailer Records. | |
| Procedure: | Right justify. | |
| Field Size: | 1 field, 10 characters | |
| Record Position: | 1—10 | |
| Format: | Numeric | |
| Field 2 | Revised 4/1/90 | |
| Data Element: | Number of Claims on this tape | |
| Definition: | Total number of claims contained on this tape | |
| Procedure: | Each record of a multi-page claim must be counted as one claim. Right justify. | |
| Field Size: | 1 field, 10 characters | |
| Record Position: | 11—20 | |
| Format: | Numeric | |
| Field 3 | Revised 4/1/90 | |
| Data Element: | Filler | |
| Field Size: | 1 field filler, 2268 characters | |
| Record Position: | 32—2299 | |
| Format: | Alphanumeric | |
| Field 4 | Created 4/1/90, 1/1/94 | |
| Data Element: | Total Dollars | |
| Definition: | Total Dollars submitted on this tape | |
| Procedure: | Characters 1—10 = dollars Characters 11—12 = cents Right justify. Zero fill left. No decimal | |
| Field Size: | 1 field, 12 characters | |
| Record Position: | 21—32 | |
| Format: | Numeric | |
| Field 5 | Created 4/1/90 | |
| Data Element: | Record type | |
| Definition: | Code indicating that this record is a trailer record | |
| Procedure: | T = Trailer | |
| Field Size: | 1 field, 1 character | |
| Record Position: | 2300 | |
| Format: | Alphanumeric |
Hospital and Ambulatory Service Facility Tape Format
| Data Element | Data Element Description | Position | Picture | Format | |
| From | To | ||||
| HEADER RECORD | |||||
| 1 | Data Source Identifier | 1 | 25 | X(25) | Left justify. Blank fill right. |
| 2 | Data Source Name/Address | 26 | 125 | X(100) | Name = Position 26—50 Address 1 = Position 51—75 Address 2 = Position 76—100 City = Position 101—114 State = Position 115—116 Zip Code = Position 117—125 |
| 3 | Period Covered First Day | 126 | 131 | 9(6) | MMDDYY |
| 4 | Period Covered Last Day | 132 | 137 | 9(6) | MMDDYY |
| 5 | Run Date | 138 | 143 | 9(6) | MMDDYY. Date that this tape was created. |
| 7 | Inpatient/Outpatient Indicator | 144 | X(1) | I = Inpatient claims. O = Outpatient claims. | |
| 8 | Batch/Job/RunNumber | 145 | 169 | X(25) | For hospitals use in identifying the tape. |
| 6 | Filler | 170 | 2298 | X(2129) | |
| 9 | Submission Type | 2299 | X(1) | O = Original Submission R = Resubmission of original data C = Correction data | |
| 10 | Record Type | 2300 | X(1) | H = Header Record |
| Data Element | Data Element Description | Position | Picture | Format* | |
| From | To | ||||
| 1 | Uniform Patient Identifier | 1 | 9 | X(9) | If unknown, fill with blanks. Right justify. |
| 2 | Patient Date of Birth | 10 | 17 | 9(8) | MMDDYYYY |
| 3 | Patient Sex | 18 | X(1) | M = Male, F = Female, U = Unknown | |
| 4 | Patient Zip Code | 19 | 27 | X(9) | XXXXXYYYY. The 9 or 5 character zip code of patient residence. Left justify. |
| 5 | Date of Admission | 28 | 35 | 9(8) | MMDDYYYY. Taken from Locator 15. |
| 6 | Date of Discharge | 36 | 43 | 9(8) | MMDDYYYY. Taken from the last 6 characters of Field 6 plus century. |
| *All numeric fields should be initialized to 0, and alpha numeric fields initialized to blank, before writing data to tape. Therefore, these characters (or blanks) will remain in fields where data is missing. |
| Data Element | Data Element Description | Position | Picture | Format | |
| From | To | ||||
| 40 | Admission Hour | 44 | 45 | 9(2) | See manual for instructions. |
| 41 | Discharge Hour | 46 | 47 | 9(2) | See manual for instructions. |
| 7a | Principal Diagnosis Code | 48 | 53 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7b | Secondary Diagnosis Code | 54 | 59 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7c | Secondary Diagnosis Code | 60 | 65 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7d | Secondary Diagnosis Code | 66 | 71 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7e | Secondary Diagnosis Code | 72 | 77 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7f | Secondary Diagnosis Code | 78 | 83 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7g | Secondary Diagnosis Code | 84 | 89 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7h | Secondary Diagnosis Code | 90 | 95 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 7i | Secondary Diagnosis Code | 96 | 101 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 36 | Admitting Diagnosis Code | 102 | 107 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 37 | E-Code | 108 | 113 | X(6) | Diagnosis code. Left justify. See manual for instructions. |
| 8a | Principal Procedure Code | 114 | 120 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 8b | Date | 121 | 124 | 9(4) | MMDD |
| 9a1 | Secondary Procedure Code | 125 | 131 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 9a2 | Date | 132 | 135 | 9(4) | MMDD |
| 9b1 | Secondary Procedure Code | 136 | 142 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 9b2 | Date | 143 | 146 | 9(4) | MMDD |
| 9c1 | Secondary Procedure Code | 147 | 153 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 9c2 | Date | 154 | 157 | 9(4) | MMDD |
| 9d1 | Secondary Procedure Code | 158 | 164 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 9d2 | Date | 165 | 168 | 9(4) | MMDD |
| 9e1 | Secondary Procedure Code | 169 | 175 | X(7) | Procedure code. Left justify. See manual for instructions. |
| 9e2 | Date | 176 | 179 | 9(4) | MMDD |
| 38 | Referring Physician | 180 | 202 | X(23) | Only PA State License Number should be used here. Character 1—9 = PA State License Number. Left justify. Blank fill right if name unknown. |
| 11 | Attending Physician ID | 203 | 225 | X(23) | Only PA State License Number should be used here. Character 1—9 = PA State License Number. Left justify. Blank fill right if name unknown. |
| 12 | Operating Physician ID | 226 | 248 | X(23) | Only PA State License Number should be used here. Character 1—9 = PA State License Number. Left justify. Blank fill right if name unknown. |
| 13a2 | Revenue Code | 249 | 252 | X(4) | Left justify. See manual for code definitions. |
| 13a6 | HCPCS/Rate | 253 | 261 | 9(9) | Left justify for HCPCS. Right justify rate. |
| 13a7 | Service Date | 262 | 269 | 9(8) | MMDDYYYY |
| 13a3 | Units of Service | 270 | 276 | 9(7) | Right justify. Fill with zeroes left. |
| 13a4 | Total Charges | 277 | 286 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit using a leading minus sign (-). Right justify. No decimal. |
| 13a5 | Non-Covered Charges | 287 | 296 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit using a leading minus sign (-). Right justify. No decimal. |
| 13b2 | Revenue Code | 297 | 300 | X(4) | Left justify. See manual for code definitions. |
| 13b6 | HCPCS/Rate | 301 | 309 | 9(9) | Left justify. See manual for code definitions. |
| 13b7 | Service Date | 310 | 317 | 9(8) | Left justify. See manual for code definitions. |
| 13b3 | Units of Service | 318 | 324 | 9(7) | Right justify. Fill with zeroes left. |
| 13b4 | Total Charges | 325 | 334 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13b5 | Non-Covered Charges | 335 | 344 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13c2 | Revenue Code | 345 | 348 | X(4) | Left justify. See manual for code definitions. |
| 13c6 | HCPCS/Rate | 349 | 357 | 9(9) | Left justify. See manual for code definitions. |
| 13c7 | Service Date | 358 | 365 | 9(8) | Left justify. See manual for code definitions. |
| 13c3 | Units of Service | 366 | 372 | 9(7) | Right justify. Fill with zeroes left. |
| 13c4 | Total Charges | 373 | 382 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13c5 | Non-Covered Charges | 383 | 392 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13d2 | Revenue Code | 393 | 396 | X(4) | Left justify. See manual for code definitions. |
| 13d6 | HCPCS/Rates | 397 | 405 | 9(9) | Left justify. See manual for code definitions. |
| 13d7 | Service Date | 406 | 413 | 9(8) | Left justify. See manual for code definitions. |
| 13d3 | Units of Service | 414 | 420 | 9(7) | Right justify. Fill with zeroes left. |
| 13d4 | Total Charges | 421 | 430 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13d5 | Non-Covered Charges | 431 | 440 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13e2 | Revenue Code | 441 | 444 | X(4) | Left justify. See manual for code definitions. |
| 13e6 | HCPCS/Rates | 445 | 453 | 9(9) | Left justify. See manual for code definitions. |
| 13e7 | Service Date | 454 | 461 | 9(8) | Left justify. See manual for code definitions. |
| 13e3 | Units of Service | 462 | 468 | 9(7) | Right justify. Fill with zeroes left. |
| 13e4 | Total Charges | 469 | 478 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13e5 | Non-Covered Charges | 479 | 488 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13f2 | Revenue Code | 489 | 492 | X(4) | Left justify. See manual for code definitions. |
| 13f6 | HCPCS/Rates | 493 | 501 | 9(9) | Left justify. See manual for code definitions. |
| 13f7 | Service Date | 502 | 509 | 9(8) | Left justify. See manual for code definitions. |
| 13f3 | Units of Service | 510 | 516 | 9(7) | Right justify. Fill with zeroes left. |
| 13f4 | Total Charges | 517 | 526 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13f5 | Non-Covered Charges | 527 | 536 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13g2 | Revenue Code | 537 | 540 | X(4) | Left justify. See manual for code definitions. |
| 13g6 | HCPCS/Rates | 541 | 549 | 9(9) | Left justify. See manual for code definitions. |
| 13g7 | Service Date | 550 | 557 | 9(8) | Left justify. See manual for code definitions. |
| 13g3 | Units of Service | 558 | 564 | 9(7) | Right justify. Fill with zeroes left. |
| 13g4 | Total Charges | 565 | 574 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13g5 | Non-Covered Charges | 575 | 584 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13h2 | Revenue Code | 585 | 588 | X(4) | Left justify. See manual for code definitions. |
| 13h6 | HCPCS/Rates | 589 | 597 | 9(9) | Left justify. See manual for code definitions. |
| 13h7 | Service Date | 598 | 605 | 9(8) | Left justify. See manual for code definitions. |
| 13h3 | Units of Service | 606 | 612 | 9(7) | Right justify. Fill with zeroes left. |
| 13h4 | Total Charges | 613 | 622 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13h5 | Non-Covered Charges | 623 | 632 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13i2 | Revenue Code | 633 | 636 | X(4) | Left justify. See manual for code definitions. |
| 13i6 | HCPCS/Rates | 637 | 645 | 9(9) | Left justify. See manual for code definitions. |
| 13i7 | Service Date | 646 | 653 | 9(8) | Left justify. See manual for code definitions. |
| 13i3 | Units of Service | 654 | 660 | 9(7) | Right justify. Fill with zeroes left. |
| 13i4 | Total Charges | 661 | 670 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13i5 | Non-Covered Charges | 671 | 680 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13j2 | Revenue Code | 681 | 684 | X(4) | Left justify. See manual for code definitions. |
| 13j6 | HCPCS/Rates | 685 | 693 | 9(9) | Left justify. See manual for code definitions. |
| 13j7 | Service Date | 694 | 701 | 9(8) | Left justify. See manual for code definitions. |
| 13j3 | Units of Service | 702 | 708 | 9(7) | Right justify. Fill with zeroes left. |
| 13j4 | Total Charges | 709 | 718 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13j5 | Non-Covered Charges | 719 | 728 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13k2 | Revenue Code | 730 | 732 | X(4) | Left justify. See manual for code definitions. |
| 13k6 | HCPCS/Rates | 733 | 741 | 9(9) | Left justify. See manual for code definitions. |
| 13k7 | Service Date | 742 | 749 | 9(8) | Left justify. See manual for code definitions. |
| 13k3 | Units of Service | 750 | 756 | 9(7) | Right justify. Fill with zeroes left. |
| 13k4 | Total Charges | 757 | 766 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13k5 | Non-Covered Charges | 767 | 776 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13l2 | Revenue Code | 777 | 780 | X(4) | Left justify. See manual for code definitions. |
| 13l6 | HCPCS/Rates | 781 | 789 | 9(9) | Left justify. See manual for code definitions. |
| 13l7 | Service Date | 790 | 797 | 9(8) | Left justify. See manual for code definitions. |
| 13l3 | Units of Service | 798 | 804 | 9(7) | Right justify. Fill with zeroes left. |
| 13l4 | Total Charges | 805 | 814 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13l5 | Non-Covered Charges | 815 | 824 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13m2 | Revenue Code | 825 | 828 | X(4) | Left justify. See manual for code definitions. |
| 13m6 | HCPCS/Rates | 829 | 837 | 9(9) | Left justify. See manual for code definitions. |
| 13m7 | Service Date | 838 | 845 | 9(8) | Left justify. See manual for code definitions. |
| 13m3 | Units of Service | 846 | 852 | 9(7) | Right justify. Fill with zeroes left. |
| 13m4 | Total Charges | 853 | 862 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13m5 | Non-Covered Charges | 863 | 872 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13n2 | Revenue Code | 873 | 876 | X(4) | Left justify. See manual for code definitions. |
| 13n6 | HCPCS/Rates | 877 | 885 | 9(9) | Left justify. See manual for code definitions. |
| 13n7 | Service Date | 886 | 893 | 9(8) | Left justify. See manual for code definitions. |
| 13n3 | Units of Service | 894 | 900 | 9(7) | Right justify. Fill with zeroes left. |
| 13n4 | Total Charges | 901 | 910 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13n5 | Non-Covered Charges | 911 | 920 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13o2 | Revenue Code | 921 | 924 | X(4) | Left justify. See manual for code definitions. |
| 13o6 | HCPCS/Rates | 925 | 933 | 9(9) | Left justify. See manual for code definitions. |
| 13o7 | Service Date | 934 | 941 | 9(8) | Left justify. See manual for code definitions. |
| 13o3 | Units of Service | 942 | 948 | 9(7) | Right justify. Fill with zeroes left. |
| 13o4 | Total Charges | 949 | 958 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13o5 | Non-Covered Charges | 959 | 968 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13p2 | Revenue Code | 969 | 972 | X(4) | Left justify. See manual for code definitions. |
| 13p6 | HCPCS/Rates | 973 | 981 | 9(9) | Left justify. See manual for code definitions. |
| 13p7 | Service Date | 982 | 989 | 9(8) | Left justify. See manual for code definitions. |
| 13p3 | Units of Service | 990 | 996 | 9(7) | Right justify. Fill with zeroes left. |
| 13p4 | Total Charges | 997 | 1006 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13p5 | Non-Covered Charges | 1007 | 1016 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13q2 | Revenue Code | 1017 | 1020 | X(4) | Left justify. See manual for code definitions. |
| 13q6 | HCPCS/Rates | 1021 | 1029 | 9(9) | Left justify. See manual for code definitions. |
| 13q7 | Service Date | 1030 | 1037 | 9(8) | Left justify. See manual for code definitions. |
| 13q3 | Units of Service | 1038 | 1044 | 9(7) | Right justify. Fill with zeroes left. |
| 13q4 | Total Charges | 1045 | 1054 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13q5 | Non-Covered Charges | 1055 | 1064 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13r2 | Revenue Code | 1065 | 1068 | X(4) | Left justify. See manual for code definitions. |
| 13r6 | HCPCS/Rates | 1069 | 1077 | 9(9) | Left justify. See manual for code definitions. |
| 13r7 | Service Date | 1078 | 1085 | 9(8) | Left justify. See manual for code definitions. |
| 13r3 | Units of Service | 1086 | 1092 | 9(7) | Right justify. Fill with zeroes left. |
| 13r4 | Total Charges | 1093 | 1102 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13r5 | Non-Covered Charges | 1103 | 1112 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13s2 | Revenue Code | 1113 | 1116 | X(4) | Left justify. See manual for code definitions. |
| 13s6 | HCPCS/Rates | 1117 | 1125 | 9(9) | Left justify. See manual for code definitions. |
| 13s7 | Service Date | 1126 | 1133 | 9(8) | Left justify. See manual for code definitions. |
| 13s3 | Units of Service | 1134 | 1140 | 9(7) | Right justify. Fill with zeroes left. |
| 13s4 | Total Charges | 1141 | 1150 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13s5 | Non-Covered Charges | 1151 | 1160 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13t2 | Revenue Code | 1161 | 1164 | X(4) | Left justify. See manual for code definitions. |
| 13t6 | HCPCS/Rates | 1165 | 1173 | 9(9) | Left justify. See manual for code definitions. |
| 13t7 | Service Date | 1174 | 1181 | 9(8) | Left justify. See manual for code definitions. |
| 13t3 | Units of Service | 1182 | 1188 | 9(7) | Right justify. Fill with zeroes left. |
| 13t4 | Total Charges | 1189 | 1198 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13t5 | Non-Covered Charges | 1199 | 1208 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13u2 | Revenue Code | 1209 | 1212 | X(4) | Left justify. See manual for code definitions. |
| 13u6 | HCPCS/Rates | 1213 | 1221 | 9(9) | Left justify. See manual for code definitions. |
| 13u7 | Service Date | 1222 | 1229 | 9(8) | Left justify. See manual for code definitions. |
| 13u3 | Units of Service | 1230 | 1236 | 9(7) | Right justify. Fill with zeroes left. |
| 13u4 | Total Charges | 1237 | 1246 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13u5 | Non-Covered Charges | 1247 | 1256 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13v2 | Revenue Code | 1257 | 1260 | X(4) | Left justify. See manual for code definitions. |
| 13v6 | HCPCS/Rates | 1261 | 1269 | 9(9) | Left justify. See manual for code definitions. |
| 13v7 | Service Date | 1270 | 1277 | 9(8) | Left justify. See manual for code definitions. |
| 13v3 | Units of Service | 1278 | 1284 | 9(7) | Right justify. Fill with zeroes left. |
| 13v4 | Total Charges | 1285 | 1294 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13v5 | Non-Covered Charges | 1295 | 1304 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13w2 | Revenue Code | 1305 | 1308 | X(4) | 001. Unless it is a continuing record. |
| 13w6 | HCPCS/Rates | 1309 | 1317 | 9(9) | 001. Unless it is a continuing record. |
| 13w7 | Service Date | 1318 | 1325 | 9(8) | 001. Unless it is a continuing record. |
| 13w3 | Units of Service | 1326 | 1332 | 9(7) | Fill with blanks. |
| 13w4 | Total Charges | 1333 | 1342 | X(10) | Total of all charges. 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 13w5 | Non-Covered Charges | 1343 | 1352 | X(10) | Total of all non-covered charges. 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 14b1 | Payor Identification | 1353 | 1377 | X(25) | Left justify. Blank fill right. See manual for code definitions. |
| 14b2 | Payor Identification | 1378 | 1402 | X(25) | Left justify. Blank fill right. See manual for code definitions. |
| 14b3 | Payor Identification | 1403 | 1427 | X(25) | Left justify. Blank fill right. See manual for code definitions. |
| 14f1 | Prior Payments—Payor and Patient | 1428 | 1437 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 14f2 | Prior Payments—Payor and Patient | 1438 | 1447 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 14f3 | Prior Payments—Payor and Patient | 1448 | 1457 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 14f4 | Prior Payments—Payor and Patient | 1458 | 1467 | X(10) | 7 dollar characters, 2 cent characters, and 1 character for credit with a leading minus sign (-). Right justify. No decimal. |
| 14g1 | Estimated Amount Due | 1468 | 1477 | X(10) | Council will develop a methodology to apply to all hospitals. At the present time, fill with blanks. |
| 14g2 | Estimated Amount Due | 1478 | 1487 | X(10) | Council will develop a methodology to apply to all hospitals. At the present time, fill with blanks. |
| 14g3 | Estimated Amount Due | 1488 | 1497 | X(10) | Council will develop a methodology to apply to all hospitals. At the present time, fill with blanks. |
| 14g4 | Estimated Amount Due | 1498 | 1507 | X(10) | Council will develop a methodology to apply to all hospitals. At the present time, fill with blanks. |
| 17 | Uniform Identifier of Primary Payor | 1508 | 1514 | X(7) | Left justify. Fill with blanks right. |
| 18 | Zip Code of Facility | 1515 | 1523 | X(9) | XXXXXYYYY. Left justify. |
| 19a | Payor Group Number | 1524 | 1540 | X(17) | Left justify. |
| 19b | Payor Group Number | 1541 | 1557 | X(17) | Left justify. |
| 19c | Payor Group Number | 1558 | 1574 | X(17) | Left justify. |
| 20 | Patient Discharge Status | 1575 | 1576 | 9(2) | Right justify. See manual for definitions. |
| 21a | Provider Quality | 1577 | X(1) | Provider quality consistent with section 6(d) of the act and with § 911.3. Periodically, the Council will review the methodology, and if change is necessary, it will be made by majority vote of the Council at a public meeting. Notice of the change will be given to all appropriate data sources within 30 days and at least 180 days before the change is to be implemented. | |
| 21b | Provider Service Effectiveness | 1578 | X(1) | Provider service effectiveness consistent with section 6(d) of the act and with § 911.3. Periodically, the Council will review the methodology, and if change is necessary, it will be made by majority vote of the Council at a public meeting. Notice of the change will be given to all appropriate data sources within 30 days and at least 180 days before the change is to be implemented. | |
| 21c | Unusual Occurrence | 1579 | X(1) | The Council will develop a methodology to apply to all hospitals. Until that time, fill with blanks. | |
| 21d | Unusual Occurrence | 1580 | 1581 | 9(2) | The Council will develop a methodology to apply to all hospitals. Until that time, fill with zeroes. |
| 22 | Type of Bill | 1582 | 1584 | 9(3) | Right justify. See manual for code definitions. |
| 23 | Patient Control Number | 1585 | 1604 | X(20) | Left justify. |
| 24 | Diagnosis Related Group (DRG) | 1605 | 1607 | 9(3) | See manual for instructions. |
| 25 | Procedure Coding Method Used | 1608 | 9(1) | 1—3 = Reserved for state assignment. 4 = CPT-4 5 = HCPCS 6—8 = Reserved for national assignment. 9 = ICD-9-CM | |
| 26 | Type of Admission | 1609 | X(1) | 1 = Emergency 2 = Urgent 3 = Elective 4 = Newborn 5—8 = Reserved for National assignment. 9 = Information not available See manual for definitions. | |
| 27 | Source of Admission | 1610 | X(1) | 1 = Physician referral 2 = Clinic referral 3 = HMO referral 4 = Transfer from hospital 5 = Transfer from SNF 6 = Transfer from another health care facility 7 = Emergency Room 8 = Court/Law Enforcement 9 = Information not available A—Z = Reserved for National Assignment. | |
| For Newborn admissions: 1 = Normal delivery 2 = Premature delivery 3 = Sick baby 4 = Extramural birth 5—8 = Reserved for National assignment. 9 = Information not available See manual for definitions. | |||||
| 28a | Patient’s Relation- ship to Insured | 1611 | 1612 | 9(2) | Right justify. See manual for code definitions. |
| 28b | Patient’s Relation- ship to Insured | 1613 | 1614 | 9(2) | Right justify. See manual for code definitions. |
| 28c | Patient’s Relation- ship to Insured | 1615 | 1616 | 9(2) | Right justify. See manual for code definitions. |
| 29a | Certification/Social Security Number/ Health Insurance Claim Number | 1617 | 1635 | X(19) | Left justify. |
| 29b | Certification/Social Security Number/ Health Insurance Claim Number | 1636 | 1654 | X(19) | Left justify. |
| 29c | Certification/Social Security Number/ Health Insurance Claim Number | 1655 | 1673 | X(19) | Left justify. |
| 32a | Employer Name | 1674 | 1697 | X(24) | Left justify. |
| 32b | Employer Name | 1698 | 1721 | X(24) | See manual for instructions. |
| 32c | Employer Name | 1722 | 1745 | X(24) | See manual for instructions. |
| 34a | Employment Status | 1746 | 9(1) | 1 = Employed Full time 2 = Employed Part time 3 = Not employed 4 = Self employed 5 = Retired 6 = On active military duty 7—8 = Reserved for National assignment. 9 = Unknown See manual for definitions. | |
| 34b | Employment Status | 1747 | 9(1) | See manual for instructions. | |
| 34c | Employment Status | 1748 | 9(1) | See manual for instructions. | |
| 35a | Hispanic/Spanish Origin or Descent | 1749 | X(1) | See manual for instructions. | |
| 35b | Patient Race | 1750 | X(1) | W = White B = Black A = Asian I = Native American or Eskimo N = Other O = Unknown | |
| 10 | Uniform Identifier for Health Care Facility | 1751 | 1758 | X(8) | Left justify. Blank fill right. |
| 39 | Federal Tax ID | 1759 | 1768 | X(10) | See manual for instructions. |
| 21e | Reserve Field | 1769 | 2300 | X(532) | To be reserved for future use by the Council. |
| TRAILER RECORD | |||||
| 1 | Number of Records on This Tape | 1 | 10 | 9(10) | Total number of patient discharge records on this tape. |
| 2 | Number of Patients on This Tape | 11 | 20 | 9(10) | Total number of patients on this tape. |
| 4 | Total Dollars | 21 | 32 | 9(12) | Total dollars on tape. 9 dollar characters and 2 cent characters. Right justify. No decimal. |
| 3 | Filler | 33 | 2299 | X(2267) | |
| 5 | Record Type | 2300 | X(1) | T = Trailer | |
The provisions of this Appendix A adopted January 29, 1988, effective January 30, 1988, 18 Pa.B. 459; amended April 8, 1988, effective March 1, 1988, 18 Pa.B. 1607; amended May 11, 1990, effective May 12, 1990, and apply to second quarter 1990 submissions; amended February 11, 1994, effective January 1, 1994, 24 Pa.B. 840; amended June 20, 2003, effective June 21, 2003, 33 Pa.B. 2865. Immediately preceding text appears at serial pages (242570) to (242626).