28 Pa. Code § 717.20 – Resident records.

(a) The licensee shall maintain an individual record for each resident which must include all of the following:
1. (1) All records obtained under § 717.22 (relating to beginning of residency).
2. (2) Consent to residency form.
3. (3) Referrals to and from the drug and alcohol recovery house, if applicable.
(b) The licensee shall keep hard copy resident records in a locked cabinet and secure digital resident records on a protected data system.
(c) The licensee shall maintain resident records, regardless of format, for at least 4 years following the ending or completion of residency.
(d) If the licensee discontinues operation of a drug and alcohol recovery house, it shall notify the Department where it will store resident records.