1. (1) Residential Property. The property manager must file and maintain legible copies of all tenant rental or lease agreements for the time period required under OAR 863-025-0035. Each tenant rental or lease agreement prepared by a property manager for residential real estate must contain, in addition to and not in lieu of any applicable requirements of the Residential Landlord and Tenant Act, the following:

   1. (a) The registered business name and business address of the property manager and the name and address of the tenant. If a real estate licensee executes the rental or lease agreement on behalf of the licensee's authorized principal broker, the name of the real estate licensee acting for the authorized principal broker in executing the agreement;
   2. (b) The mailing address or unit number of property being rented or leased, the amount and payment conditions of the rental or lease, and the rental or lease term;
   3. (c) The amount of and the reason for all funds paid by the tenant to the property manager including, but not limited to, funds for rent, conditionally refundable security deposits including whether held by the property manager or the property owner, and any fees or other charges;
   4. (d) Signatures of the property manager, or person authorized under OAR 863-025-0015, and the tenant; and
   5. (e) The date of the agreement.
2. (2) The property manager must promptly deliver a legible copy of the fully executed tenant agreement, and any addenda or amendments, to the tenant.
3. (3) Residential and Non-Residential Property. The property manager must file and maintain legible copies of all tenant's rental or lease agreements for the time period required under OAR 863-025-0035. A property manager must review each tenant rental or lease agreement generated by the property manager; however, a property manager may authorize in writing another individual who is licensed to or employed by the property manager to review and approve and accept tenant rental and lease agreements on behalf of the property manager. In case of such authorization, the property manager remains responsible for each tenant rental and lease agreement approved or accepted by such real estate licensee or employee. The property manager must produce the written authorization at the request of the Commissioner or the Commissioner's authorized representative.

Statutory/Other Authority

ORS 696.385

Statutes/Other Implemented

ORS 696.280

History

REA 4-2025, amend filed 10/09/2025, effective 01/01/2026
REA 1-2017, amend filed 11/17/2017, effective 01/01/2018
REA 8-2008, f.12-15-08, cert. ef. 1-1-09
REA 1-2007, f. & cert. ef. 3-12-07
REA 2-2006(Temp), f. 9-11-06, cert. ef. 9-15-06 thru 3-12-07
REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
REA 1-2002, f. 5-31-02, cert. ef. 7-1-02