1. (1) Each property manager must develop, maintain, and follow written policies for persons and activities under this rule.
2. (2) Each policy must state the effective date of the policy.

3. (3) Policies must specify the duties, responsibilities, supervision and authority, including any authority to handle funds in a clients' trust account or security deposits account, for the following persons:

   1. (a) A licensed property manager employed by a property manager, including any authority to negotiate tenant rental and lease agreements;
   2. (b) An active real estate licensee engaged in the management of rental real estate under the supervision and control of an authorized principal broker, including any authority to sign property management agreements under OAR 863-025-0020(6) and tenant rental and lease agreements under 863-025-0045(2); and

   3. (c) An employee of the property manager, including any authority to:

      1. (A) Negotiate tenant rental or lease agreements under OAR 863-025-0045(2);
      2. (B) Check applicant or tenant references, including credit references;
      3. (C) Physically maintain the real estate of an owner;
      4. (D) Conduct tenant relations;
      5. (E) Collect rent and other payments;
      6. (F) Supervise premise managers; or
      7. (G) Discuss financial matters relating to management of the real estate with the owner; and
   4. (d) Contractors.
4. (4) Policies must include provisions that specify the production and maintenance of all reports, records and documents required under this division.

5. (5) The following delegations of the property manager's authority must be in writing, dated and signed by the property manager and signed by the individual who is receiving the authority, and kept with written policies:

   1. (a) Negotiate and sign property management agreements under OAR 863-025-0020(6);
   2. (b) Review and approve reconciliations and receive and disburse funds under OAR 863-025-0028(5); and
   3. (c) Review, approve and accept tenant rental and lease agreements under OAR 863-025-0045(2).

Statutory/Other Authority

ORS 696.385

Statutes/Other Implemented

ORS 696.315

History

REA 4-2025, amend filed 10/09/2025, effective 01/01/2026
REA 2-2025, minor correction filed 01/30/2025, effective 01/30/2025
REA 1-2017, amend filed 11/17/2017, effective 01/01/2018
REA 8-2008, f.12-15-08, cert. ef. 1-1-09
REA 1-2007, f. & cert. ef. 3-12-07
REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
REA 1-2002, f. 5-31-02, cert. ef. 7-1-02