1. (1) Authorized principal brokers must maintain and store complete and accurate records of professional real estate activity, pursuant to ORS 696.280 and OAR 863-015-0250.
2. (2) Authorized principal brokers must store records in a secure location protected from unauthorized access.
3. (3) Records must be stored in a way that prevents unauthorized alteration.
4. (4) Authorized principal brokers must maintain records in a manner that readily allows for inspection by the Commissioner or the Commissioner’s authorized representatives under ORS 696.280.
5. (5) Authorized principal brokers must, at their expense, provide copies of any records the Agency requests in the manner and form as directed by the Agency.
6. (6) Electronic signature records and document routing information must be preserved when electronic signature services are used.

Statutory/Other Authority

ORS 696.385

Statutes/Other Implemented

ORS 696.280

History

REA 4-2025, amend filed 10/09/2025, effective 01/01/2026
REA 1-2017, amend filed 11/17/2017, effective 01/01/2018
REA 1-2009, f. 12-15-09, cert. ef. 1-1-10
REA 6-2008, f. 12-15-08, cert. ef. 1-1-09
REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
REA 3-2003, f. 7-28-03, cert. ef. 8-1-03
REA 1-2003(Temp), f. 2-27-03, cert. ef. 2-28-03 thru 8-27-03
REA 1-2002, f. 5-31-02, cert. ef. 7-1-02