1. (1) The recordkeeping requirements OAR 855-139 are in addition to the requirements of other recordkeeping rules of the board. Unless otherwise specified, all records and documentation required by these rules, must be retained for three years and made available to the board for inspection upon request. Records must be stored onsite for at least one year and may be stored, after one year, in a secured off-site location if retrievable within three business days. Records and documentation may be written, electronic or a combination of the two.
2. (2) The RDSP must maintain all required records unless these records are maintained in the RDSP Affiliated Pharmacy.

3. (3) Records retained by the Drug Outlet must include, but are not limited to:

   1. (a) Patient profiles and records;
   2. (b) Date, time and identification of each individual and activity or function performed;
   3. (c) If filling prescriptions, date, time and identification of the licensee and the specific activity or function of the person performing each step in the dispensing process;
   4. (d) Controlled substance inventory and reconciliation;
   5. (e) Oregon licensed Pharmacist physical inspection of RDSP;
   6. (f) Audiovisual communication system testing and individual training on use of the audiovisual communication system;
   7. (g) Still image capture and store and forward images must be retained according to (1);
   8. (h) Data, telephone audio and surveillance system data must be retained for 6 months; and
   9. (i) Any errors or irregularities identified by the quality improvement program.

Statutory/Other Authority

ORS 689.205

Statutes/Other Implemented

ORS 689.155 & ORS 689.508

History

BP 17-2022, amend filed 04/20/2022, effective 04/20/2022
BP 43-2021, adopt filed 12/16/2021, effective 01/01/2022