1. (1) Each licensee and registrant must create documents and retain records required by ORS 475, ORS 689, and OAR 855. Documents and records:

   1. (a) May be in written or electronic format;
   2. (b) Must be stored securely;
   3. (c) Must be made available to the board upon request; and

   4. (d) Must be retained for 3 years except that:

      1. (A) Clinical pharmacy records must be retained for 7 years; and
      2. (B) Training records for immunization administration and protocol and formulary prescribing, must be retained or uploaded into the licensee’s electronic licensing record with the board;

2. (2) Records generated by a registrant:

   1. (a) Must be stored on-site by the registrant for at least 12 months and must be provided to the board immediately upon request at the time of inspection;
   2. (b) May be stored in a secured off-site location after 12 months of storage at the registrant and must be provided to the board upon request within 3 business days;
3. (3) Records generated in the practice of pharmacy that do not belong to a registrant must be stored by a Pharmacist in a secure manner and provided to the board upon request within 3 business days; and

4. (4) Records must be retained for longer periods of time than required under this rule if:

   1. (a) Federal law provides for a longer retention schedule; or
   2. (b) Licensee or registrant has received notice of a Board investigation to which the records would be relevant;
   3. (c) Licensee or registrant has received a Board request to retain the records for a longer period of time.

Statutory/Other Authority

ORS 689.205

Statutes/Other Implemented

ORS 689.155 & ORS 689.508

History

BP 6-2025, amend filed 08/08/2025, effective 08/08/2025
BP 15-2023, adopt filed 08/15/2023, effective 03/01/2024