All records initiated during a state of emergency shall be disposed of as follows:

1. (1) POD intake forms and Individual Data Collection Forms or electronic records shall be transferred to OSPHD at the end of the emergency;

2. (2) Community Partner’s Logs:

   1. (a) Vaccines: Logs shall be transferred to OSPHD within 14 days of administration to be entered into the statewide immunization information system. If the Community Partner is a registered health-care facility or under the control of a licensed health-care provider, a copy of the log shall be made before submission and retained for three years.
   2. (b) Antivirals and other drugs: Logs shall be transferred to OSPHD at the end of the emergency unless the Community Partner is a registered health-care facility or under the control of a licensed health-care provider in which case logs shall be stored securely by the Community Partner;
3. (3) Emergency Prescriptions and Individual Data Collection Forms for drugs dispensed from a pharmacy that is not a Temporary or Mobile Pharmacy shall be stored at the pharmacy.

4. (4) Emergency Prescriptions and Individual Data Collection Forms for drugs dispensed from a Temporary or Mobile Pharmacy shall be stored at whichever of the following locations is most appropriate:

   1. (a) At the parent pharmacy that provided the majority of the drugs to the Temporary or Mobile Pharmacy; or
   2. (b) At the pharmacy that employs the supervising pharmacist of the Temporary or Mobile Pharmacy; or
   3. (c) At the pharmacy that receives the unused drugs from the Temporary or Mobile Pharmacy at the end of the emergency.
5. (5) Unless otherwise specified, all records are to be retained for three years and must be made available to the Board upon request.

Statutory/Other Authority

ORS 401.065, 433.441 & 689.205

Statutes/Other Implemented

ORS 689.155

History

BP 4-2009, f. & cert. ef. 12-24-09
BP 1-2009, f. & cert. ef. 6-22-09
BP 4-2008(Temp), f. 12-31-08, cert. ef. 1-5-09 thru 7-3-09